Maintenance Notice To Tenant

[DATE]

[Your Company Name]

[Your Company Address]

[Your Company Email]

[Your Company Number]

To [Tenant's Name],

I hope this notice finds you well. I am writing this to inform you about the planned maintenance and repair works that will take place in your building in the upcoming months, starting from [Date]. We felt it important to share this information in advance so that it does not cause any inconvenience to our valued tenants.

The maintenance/repair works aim to improve overall living conditions in the building and enhance its safety and comfort. Our priority is to ensure minimal disruption to you and your neighbors during this refurbishment process.

The upcoming planned repairs include an HVAC system check and repair, plumbing maintenance, painting of the building’s exterior, and a comprehensive inspection of all common areas for any necessary fixes.

We have enlisted professionals who will perform these tasks without compromising your comfort, privacy, and safety. However, there will be instances where they might need access to your apartment — in such cases, we assure you that you will receive prior notice, and proper arrangements will be made to suit your schedule.

The scheduled maintenance and repair work is expected to begin on [Date] and is slated to end by [Date]. We will work hard to complete the tasks within this timeline and ensure minimum disturbance to our tenants.

We appreciate your understanding and patience during this period and apologize for any inconvenience these necessary works may cause. If you have any concerns, questions, or special requests in connection with the planned maintenance, please feel free to reach out to our office or send an email at [Your Company Email].

Thank you for your kind cooperation and understanding in this regard.

Sincerely,

[Your Name]

[Your Position Name]

[Your Email]