Free Charity Board Meeting Minutes

Charity Board Meeting Minutes

Date	Time	Location
[DATE]	[TIME]	[MEETING VENUE]

Attendees:

[LIST OF ATTENDEES]

I. Opening

The meeting was called to order at [TIME] by Chairperson [CHAIRPERSON'S NAME].
A quorum was established with all board members present.

II. Approval of Previous Minutes

The minutes of the previous board meeting held on [DATE], were reviewed and approved unanimously as recorded.

III. Discussion of Charitable Events

The board discussed upcoming charitable events, including:
- Spring Charity Gala: Scheduled for May 10th, 2050, at the Grand Ballroom.
  - Objective: Raise funds for local homeless shelters and community outreach programs.
- Summer Fun Run: Tentatively planned for July 15th, 2050, at City Park.
  - Objective: Promote health and fitness while raising awareness and funds for childhood education initiatives.
- Holiday Toy Drive: Planning to kick off in November 2050.
  - Objective: Collect toys and gifts for underprivileged children during the holiday season.

IV. Financial Report

Treasurer [TREASURER'S NAME] presented the financial report, highlighting:
- Total funds available: $50,000
- Budget vs. actuals for previous events: Spring Gala expenses were within budget, resulting in a surplus of $10,000 for future events.
- Funds raised and expenses incurred for ongoing projects: Summer Fun Run sponsorship commitments total $15,000; expenses estimated at $8,000.

V. Event Planning and Logistics

Subcommittees provided updates on event planning progress, covering:
- Venue arrangements: Spring Gala venue confirmed; negotiations ongoing for Summer Fun Run venue.
- Volunteer recruitment: Volunteer sign-up forms distributed; recruitment drive underway.
- Marketing and promotion strategies: Social media campaign launched; flyers and posters in production.
- Sponsorship and donor engagement: Sponsorship packages finalized; outreach to potential sponsors ongoing.

VI. Action Items

Action Item	Assigned to
Coordinate with vendors for Spring Gala catering and décor.	[ATTENDEE'S NAME]
Finalize route and logistics for Summer Fun Run; secure necessary permits.	[ATTENDEE'S NAME]
Follow up with potential sponsors for Summer Fun Run sponsorship commitments.	[ATTENDEE'S NAME]

VII. Next Meeting

The next board meeting is scheduled for [DATE], at [TIME], preceding the Spring Charity Gala.

VIII. Adjournment

There being no further business to discuss, the meeting was adjourned at [TIME].

Prepared by: [YOUR NAME]

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