This checklist is developed by [Your Company Name] to ensure accurate tracking of attendance and participation in key meetings for the "Meadowbrook Residence" project, themed "Modern Minimalist". Its purpose is to provide a clear record of all parties involved in each phase of the project discussion and decision-making process.

1. Pre-Meeting

• Confirm Attendance: Ensure all invited participants, including [Client's Name], have confirmed their attendance prior to the meeting.

• Prepare Attendance Sheet: Create an attendance sheet that includes the names of all expected participants, particularly focusing on the design team and the client.

• Setup Check-In Station: Arrange a check-in station at the meeting venue where participants can confirm their presence.

2. Meeting Start

• Check-In: Mark the arrival of [Client's Name] and other participants as they check in.

• Distribute Name Tags: Provide name tags at check-in to facilitate interaction and formal introductions.

• Record Late Arrivals: Keep the attendance sheet accessible to note any late arrivals.

3. During Meeting

• Participant Engagement: Note the active participation of [Client's Name] and other key stakeholders in the discussion.

• Visual Confirmation: Periodically scan the room to ensure all attendees are present throughout the session.

4. Post-Meeting

• Confirm Departure Times: Log the departure time of [Client's Name] and other key attendees.

• Finalize Attendance Record: Ensure the attendance sheet is complete with all details and store it with the meeting minutes.

5. Follow-Up

• Update Attendance Records: Input attendance data into the project's central database for future reference.

• Review Participation Trends: Analyze attendance patterns for insights into stakeholder engagement and commitment.

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