Cafe Debit Memo
To: [Name], Financial Manager
From: [Your Name], [Your Job Title]
Date: [Date]
Subject: Debit Memo for Adjustment in Supplier Payment
Dear [Name],
I am writing to inform you of a necessary adjustment in our recent payment to [Your Supplier Name], as detailed in their invoice dated [Invoice Date]. Upon thorough review, it was discovered that the quantity of goods received was less than what was invoiced, resulting in a debit of $500.
This adjustment is critical to maintaining accurate financial records and ensuring fair dealings with our suppliers. It is essential that we rectify this discrepancy promptly to maintain a strong and trustworthy relationship with [Your Supplier Name].
Please make the necessary adjustments in our financial records and ensure that future payments to [Your Supplier Name] reflect this debit. Additionally, please review our internal processes to prevent similar discrepancies in the future. Your attention to detail in invoice verification and receipt reconciliation is crucial to our financial integrity.
Thank you for your immediate attention to this matter. Should you require any further information or assistance, please do not hesitate to contact me.
Sincerely,
[Your Name]
[Your Job Title]
[Your Company Name]
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