Unauthorized Alterations Warning Letter Outline
[Your Company Name]
[Your Company Address]
[Your Company Email]
August 14, 2050
Benjamin Hopkins
Tenant
909 Oak Road
Apt 8A, Pineville, OH 43212
Dear Mr. Hopkins,
I trust this message reaches you in good health and spirits. I am writing to inform you about a matter of serious concern regarding unauthorized alterations observed in the rental unit at 909 Oak Road, owned and managed by [Your Company Name]. This issue was identified on August 7, 2050, and it has come to our attention that these changes were made without proper authorization or prior approval.
Unauthorized alterations can lead to a myriad of complications, including but not limited to compliance violations, legal implications, and potential safety hazards. All modifications must follow the established protocols outlined in our regulations to maintain the integrity and safety of the property and to avoid any detrimental consequences.
To address this situation, we require the following corrective actions to be undertaken immediately:
Cease any further unauthorized alterations immediately.
Provide a detailed written explanation of the changes made and the rationale behind them by August 21, 2050.
Restore the rental unit to its original condition as per the approved specifications.
Avoid any future modifications without securing proper authorization and approvals in advance.
Failure to comply with these directives and to take the necessary corrective actions may compel us to pursue further action, which could include legal proceedings and penalties as deemed appropriate by our organization. We are keen on resolving this matter amicably and efficiently, and your prompt cooperation will be highly appreciated.
If you have any questions or require further clarification regarding this matter, please feel free to contact me directly at [Your Company Number] or [Your Company Email]. Your cooperation in maintaining compliance and ensuring the integrity of our protocols is invaluable.
Thank you for your immediate attention to this critical issue.
Sincerely,
[Your Name]
Property Manager
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