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An organizational chart is a diagram that shows an organization’s reporting relationship or working hierarchy, or simply put, it shows the structure of the business or organization. Organizational charts may be used as management tools to allow employees to understand how their work fits into the overall organization and improves lines of communication. Our company offers Design Firm Organizational Charts for you to use to organize your own firm. Simply sign up on our website, choose a template that you think best suits your needs, and edit as you wish. Download now!
Organizational charts tend to have a rigid, top-down structure; however, not all firms work the same. There are different factors to consider, especially if an individual has multiple roles in the firm. To avoid confusion, here are some tips to help you create your org chart:
Top-down arrangements make charts longer, while horizontal arrangements make them wider. To avoid having a chart that is too long or too wide, use a combination of horizontal and vertical arrangements to fit more boxes and more positions on the page.
To save space, you could put all individuals with the same title or job description in a single box. This will save you plenty of space compared to assigning one box per person.
Charts look more professional if all boxes are of the same size and spacing. Mismatched boxes and uneven spacing will make your organizational chart look disorganized and haphazard, and you don’t want to make that impression on your employees and clients.
Distributing online versions of the firm’s organizational chart can be useful in a way that it can be interactive. You can use links to add more information about each individual. You may also hyperlink each individual to other documents such as job descriptions and employee records.
Large charts can be overwhelming and too complex to be of any real use. Instead of large charts, you may want to try a more manageable approach by breaking up large charts into smaller ones, each of which has reasonably-sized charts. However, make sure that all smaller charts find their way to the top executive.
Organizational charts show the structure of the firm and illustrate the reporting relationships and chains of command within the firm. This information is not only beneficial to the staff; it is also useful for stakeholders, board members, and at times, it can be beneficial to clients as well.
Organizational charts convey roles, responsibilities, and relationships between individuals in the firm. They can be as large as a depiction of an entire firm, or as simple as showing relationships within a team or a department.
There are three types of organizational charts: hierarchical, matrix, and flat. Hierarchical org charts are the most commonly used ones, showing one group or person at the top, and those with lesser authority at the bottom. Design firms, however, typically use matrix org charts, where most individuals have more than one manager, and where reporting is more dynamic.
Yes, visual elements to org charts are acceptable. You can use photos, colors, and icons. In online charts or PowerPoint presentations, you may even use animations as well, but don’t overdo it so as not to take the attention off the information in the chart.
Org charts can be used in different ways, such as organizational and supervisory communications, restructuring, workforce planning, and resource planning.