Email Signatures in Outlook

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    How to Make an Email Signature in Microsoft Outlook

    Despite their simplicity, email signatures are quite useful, especially for business purposes. According to an article from Chron (a business resource), not only do signatures provide convenient contact information, but they act as a bit of legal protection as well.

    Microsoft Outlook is a highly efficient tool for handling and customizing your emails, making it a perfect platform for creating signatures. Are you new to Outlook? No worries, we’ve got you covered with our tips below!

    1. Access Outlook’s Signature Creation Feature

    Besides email letters, Microsoft Outlook also lets you create email signatures from scratch. To make your custom signature, open the File menu before selecting Options. Next, in the Options menu, open the Mail tab and then select Signatures.

    2. Enter Your Contact Details in the Signature

    To get started, select New and then use the small popup window to name your signature. Next, in the large text field, list various bits of professional information about yourself.

    At the top of the list, type in your full name followed by your company’s name and your job position below. Then, write down a short list of contact options that recipients can use to reply or reach you—phone number, email address, website,.etc.

    3. Add Some Professional Flair

    After finishing the signature’s written content, add a small image at the bottom for a bit of creative presentation. You can use a vector graphic design, your company’s logo, or other minimal images that suit your needs. Insert your visuals by selecting the Image option (in the editing toolbar) and then locating the desired file in your library.

    4. Set Your Signature’s Function

    After completing your signature, there are a few functions you need to set before saving your work. Under “Choose default signature,” assign the signature to your email address. You can also set the signature to automatically show up in a new message, a reply message, or a forwarded message.

    So, did you read everything? Just remember our tips and creating a professional email signature will be a breeze!


  • What’s the standard size of email signatures?

      Typically, an email signature’s width should be 600px or 650px.

  • What’s the purpose of using an email signature?

      An email signature is useful for branding your messages and providing recipients with convenient reply options.

  • What is a good file format for email signatures?

      Both .jpeg or .png work well for email signatures.

  • How many email signature designs does provide? provides over 90 original email signature designs.

  • Which file formats are available for’s email signature designs?

      The available file formats are:

      1. Adobe Photoshop
      2. HTML5
      3. Microsoft Outlook