What Is a Fax Cover Sheet?
A fax cover sheet is a sheet that is faxed through to your recipient before your actual fax message comes in. Their intended purpose is to identify the sender and provide some contact information, as well as to state the intended recipient and their information. Cover sheets are optional in fax messaging though.
How to Create a Fax Cover Sheet in Microsoft Publisher
To some who will consider including a fax cover sheet in their fax marketing, you only have some pointers to follow. Keep an eye to your list so that everything will be smooth sailing as you go along your way in making your cover sheet. If you favor Microsoft Publisher in creating your fax cover sheet, here are some steps to guide you in making one:
1. Go to Microsoft Publisher
If you haven't installed the software yet, you can call up a licensed distributor of Microsoft Office to avail of their services. And if you already have it on your desktop, just click on the application. Go to "File" and select "New" to start a new document. However, if you have an unfinished work and you wish to continue, you can. Just go to the file and click to start. With the help of this guideline, you won't have undone works on your desktop.
2. Select a Fax Cover Sheet Template
Since fax machines are used in sending documents, your cover sheet will depend on the kind of document you are sending. Whether it's business-related or personal messages, a fax machine can do the work. If you are sending business-related faxes, make your cover sheet related to what you are trying to market. And if it is personal faxes, your cover sheet is your personal choice. It's just a matter of what works best for you.
3. Edit Your Fax Cover Template
A fax cover sheet is very easy to make. All you have to do is include the following: your name, your fax number, and regular phone number. Since faxes are an end-to-end communication, expect that you will receive similar information from the other end of the line. If the person from the other side considered having cover sheets, like you, you will receive a cover sheet before the actual document. Since you have a template, you can easily customize your cover sheet.
4. Revise the Cover Sheet
Just to avoid incorrectness of information, go over to your edited template. It doesn't matter how many times you rescan the document, it is important to have laid unfaulty data. Especially in business faxes, it is important to send to your client information about their payment schedules, purchases, bill, and transaction.
5. Print Sample
After you made sure that all of the data in your professional fax cover sheet is correct is the time to print a sample. In printing using a fax machine, use a paper that is compatible with the printer. Finally, check once more for errors, and if you see none, then your cover sheet is ready to be faxed.