How to Make a Project Calendar in Microsoft Word

According to the website Wrike, 64% of projects in the company are successful and meet their goals in the end. That's why it's important to manage and schedule projects well. Calendars are useful in scheduling any kind of project. If you need some guides in creating one, read our steps below.

1. Choose the Format

Pick a format for your calendar. If you plan to jot down notes on the calendar, choose one that has a lot of space in it. Calendars come in a weekly and monthly format. Always get one that suits your needs.

2. Modify the Template

Now that you have your printable calendar format, you can modify and customize it if possible. Some calendars are already customized to the current year while some can still be edited according to your preferences.

3. Add Project Details

Put the project details on your calendar. Go over the project schedule to see what your team wants to accomplish by the end of the day or week. Highlight these goals and add description on it. You can also put colors on important dates to remind you of what you need to do.

4. Decorate the Calendar

Put some decorations on your calendar the way you want it. You can add some photos and graphic elements that suit your style. If you want to go for a more minimalist approach, black and white are the best colors to use.

General FAQs

  • What is a project calendar?

    A project calendar outlines the working days and schedule of the project tasks. It's also used as a timeline for project management. 
     

  • Why are non-working days important in a project calendar?

    Some projects can be moved or reassigned to non-working days in a project calendar. Companies do this to save time and finish their projects ahead of the deadline. 

  • What are the types of calendars used in project management?

    There are four types of calendars used in managing a project:

    1. Base calendars - These calendars show the days of the week and the hours per day allocated to work on a project. Holidays and non-working days are included in these kinds of calendars. 

    2. Project calendars - These are modified base calendars that specify the days and dates that the project is being worked on. Essential tasks, milestones, and people assigned to work on each task are shown in project calendars. 

    3. Resource calendars - This kind of calendars shows when a certain team in the office is planned to work. These calendars figure out what a person is working on.

    4. Task calendars - Calendars used for a specific task. 

  • Do calendars really help a lot in project planning?

    Yes, calendars help a lot in project planning. It schedules the tasks that need to be accomplished accordingly. Calendars also serve as a timeline, so people can effectively plan the project as a whole. 
     

  • What can you do to keep any project from failing?

    Just work hard and cooperate with your team members for your project to succeed.