How To Create A Weekly Report In PDF
Reports may be somewhat a handful task to fulfill especially if you have several areas to cover and you're only given a short amount of time to make it. Recording the daily progress of your construction project or your daily sales and compressing them to make one document that will convey their status and updates is not that simple even for managers or for business professionals.
Here in this article, we will provide you with the guidelines on how to write a weekly report that will deliver the necessary information to your target audience in a much simpler and easier way.
1. Know What The Report Is All About
The criteria and the contents of your report will be based on the subject matter that will be assigned to you by your superior or your instructor. Normally, before you start collecting data and decide on the layout of your report, a short briefing will be conducted to ensure the uniformity of the reports. Your superiors may also hand you a sample weekly report or give you a guide that you can use as a reference for your report.
2. Collect And Present Relevant Information
Your weekly report should contain a summary of all the essential information and updated data regarding your assigned project. It should comprise an accurate record of figures and relay all the milestones and the current situation of the given subject matter. It's not enough to just provide what is being asked for the report, you also need to be thorough in extracting the details and use data comparisons to make sure that your input is correct.
3. Draft A Mock-Up Report Using A Template
Browse through our massive collection of report templates and select one that will fit your desired report format. Make the needed adjustments on the status report or the progress report template that you downloaded and insert all the data together with other supplementing information that is required for your report. It is also advantageous to make several revisions of the said document to be able to create one that will work and/or match the requirements.
4. Check The Accuracy Of The Contents Of Your Report
Since you are making a formal report that will represent either the progress of your business operations, project status, sales activity, or to evaluate your employees' weekly performance, an error in your document's grammar, a flaw in your formatting, or even a single typo will bring a negative impression on your part and will blemish the credibility of your report. Print a few copies of the final output and send it to a couple of colleagues so they can also review the report and get their feedback to see if you need to make any changes before you save it.
5. Saving The Final Output In PDF
When you finally decide on which of the report revisions to use, save your weekly report template in a portable document format or PDF. This will allow you to compress your file to a much smaller file size, enabling you to save enough storage space in your computer's hard drive or any external storage device that you will use to save the document. Plus, PDF permits you to password protect your files from unwanted editing, printing, and copying.