Get Access to World’s largest Template Library & Tools

How To Refresh a Microsoft Excel Spreadsheet


Microsoft Excel serves as a robust platform for organizing and analyzing data, with features that allow for the refreshment of information sourced from external data connections and pivot tables. Ensure your Excel spreadsheets always reflect the most current data by refreshing your Excel sheet from time to time.

How To Refresh a Microsoft Excel Spreadsheet

 

Keeping your Microsoft Excel spreadsheets up to date is crucial for accurate data analysis. Follow these straightforward steps to refresh your data connections and pivot tables efficiently.

  • Step 1. Open Your Spreadsheet

    Start by opening the Microsoft Excel sheet you wish to refresh. Ensure that this spreadsheet is connected to external data sources if you’re looking to update data from such sources.

  • Step 2. Refresh Data Connections

    Navigate to the “Data” tab on the Ribbon. Here, you’ll find the “Refresh All” button. Clicking on this button updates all the data connections in your workbook. If you need to refresh individual connections, click on the arrow next to the “Refresh All” button, select “Connection Properties,” and choose the specific connection you want to refresh.

  • Step 3. Update Pivot Tables

    step 2 refresh data connections

    To refresh your pivot tables, go to the worksheet containing the pivot table you want to update. Click anywhere inside the pivot table to activate the “PivotTable Tools” on the Ribbon, then click on the “Analyze” tab (or “Options” tab in some versions), and select “Refresh.” This will update the pivot table with the latest data. For multiple pivot tables, use the “Refresh All” option under the “Data” tab, which updates all pivot tables along with any external data connections.

  • Step 4. Set Automatic Refresh

    step 3 update pivot tables

    For Excel files linked to dynamic data sources, you might want to set up automatic refresh intervals. Under the “Data” tab, click on “Connections,” select a connection, and then choose “Properties.” In the “Connection Properties” dialog box, check the “Refresh every” option, and set your desired time interval.

  • Step 5. Save Your Spreadsheet

    After refreshing the data connections and pivot tables, make sure to save your spreadsheet. This ensures that all updates are preserved and your spreadsheet contains the most current data available.

You may also find valuable insights in the following articles offering tips for Microsoft Excel:

note iconNote

Unlock Your Productivity with Over 100,000 Microsoft Excel Templates! Exclusively Available at Template.net – Download Now and Transform Your Data Handling Experience!

FAQs

How do I refresh my Excel spreadsheet?

Click the “Refresh All” button under the “Data” tab to update all connections and pivot tables in your Excel spreadsheet.

Can I automatically refresh an Excel spreadsheet?

Yes, by setting up automatic refresh intervals in the “Connection Properties” dialog, Excel can refresh data at specified time intervals.

Will refreshing my spreadsheet update data from external sources?

Yes, refreshing your spreadsheet updates it with the latest data from any connected external sources.

How do I refresh a single pivot table in Excel?

Click inside the pivot table, then go to the “Analyze” (or “Options”) tab and click “Refresh” to update it with the latest data.

What happens if I forget to save after refreshing my Excel spreadsheet?

If you don’t save after refreshing, any updates or changes fetched during the refresh will be lost when you close the workbook.

More in Excel

How to Put a Dropdown in Microsoft ExcelHow to Make a Control Chart in Microsoft Excel
How to Remove Zeros in Microsoft ExcelHow to Type Exponents in Microsoft Excel
How to Make a Pie Chart on Microsoft ExcelHow to Set a Password on a Microsoft Excel File
How to Create a Bubble Chart in Microsoft ExcelHow to Find Monthly Payment in Microsoft Excel
How to Delete in Microsoft ExcelHow to Freeze Top 3 Rows in Microsoft Excel
How to Make a Microsoft Excel DashboardHow to Run a T-Test in Microsoft Excel
How to View Hidden Columns in Microsoft ExcelHow To Copy and Paste in a Microsoft Excel Sheet
How to Apply Short Date Format in Microsoft ExcelHow to Unhide All Tabs in Microsoft Excel
How to Auto Populate Numbers in Microsoft ExcelHow to Attach a Microsoft Excel File in Word
How to Change Axis in Microsoft ExcelHow to Add Add-Ins in Microsoft Excel
How to Budget Using Microsoft ExcelHow to Remove Hyphens in Microsoft Excel
How to Count Distinct Values in Microsoft ExcelHow to Add More Lines in Microsoft Excel
How to Create an If Function in Microsoft ExcelHow to Recover a Lost Microsoft Excel File
How to Remove the Last Character in Microsoft ExcelHow to Swap Axis in Microsoft Excel
How to Combine Two Columns in Microsoft Excel with a CommaHow to Calculate Interest Rate in Microsoft Excel
How to Alternate Row Colors in Excel Without a TableHow to Create a Number Sequence in Microsoft Excel
How to Remove Autofilters in Microsoft ExcelHow to Add Exponents in Microsoft Excel
How to Get R2 in Microsoft ExcelHow to Make a Box Bigger in Microsoft Excel
How to Insert a Pie Chart in Microsoft ExcelHow to Make a Microsoft Excel File Shared
How to Hit Enter Within a Cell in Microsoft ExcelHow to Remove Subtotals in Microsoft Excel
How to Make Collapsible Sections in Microsoft ExcelHow to Insert Text in Microsoft Excel
How to Create an Invoice on Microsoft ExcelHow to Edit a Microsoft Excel Spreadsheet
How to Attach Microsoft Excel File in WordHow to Use Microsoft Excel to Budget
How to Adjust Margins in Microsoft ExcelHow to Write Paragraphs in Microsoft Excel
How to Set a Print Area in Microsoft ExcelHow to Calculate Total Hours in Microsoft Excel
How to Use Rank in Microsoft ExcelHow to Round to Nearest Thousand in Microsoft Excel
How to Add Rows and Columns in Microsoft ExcelHow to Find Variance on Microsoft Excel
How to Change the Tab Color in Microsoft ExcelHow to Fix Spill Error in Microsoft Excel
How to Calculate Totals in Microsoft ExcelHow to Take a Screenshot in Microsoft Excel
How to Center Page Horizontally in Microsoft ExcelHow to Tab Within a Cell in Microsoft Excel
How to Combine Microsoft Excel CellsHow to Save As in Microsoft Excel
How to Remove Spaces After Text in Microsoft ExcelHow to Set Print Titles in Microsoft Excel
How to Use HLOOKUP in Microsoft ExcelHow to Calculate Percentage Difference in Microsoft Excel
How to Insert More Rows in Microsoft ExcelHow to Find Hidden Tabs in Microsoft Excel
How to Label a Column in Microsoft ExcelHow to Calculate Hours on Microsoft Excel
How to Add a Legend to a Microsoft Excel ChartHow to Enter a Line in Microsoft Excel
How to Sort a Microsoft Excel SheetHow to Auto Number Rows in Microsoft Excel
How to Add a Function in Microsoft ExcelHow to Transfer Microsoft Excel to Google Sheets
How to Clear Cache in Microsoft ExcelHow to Highlight Two Columns in Microsoft Excel
How to Slant Cells in Microsoft ExcelHow to Add a Secondary Y-Axis in Microsoft Excel
How to Use the Round Function in Excel with a FormulaHow to Make a Weekly Schedule in Microsoft Excel
How to Unhide Multiple Columns in Microsoft ExcelHow to Multiply a Cell by a Number in Microsoft Excel
How to Put an Exponent in Microsoft ExcelHow to Use the IF Formula in Microsoft Excel
How to Stop Excel from Changing the Date FormatHow to Calculate a Weighted Average in Microsoft Excel
How to Insert Rows in Microsoft Excel Using a ShortcutHow to Use the Excel Solver
How to Apply Conditional Formatting in ExcelHow to Do a Sensitivity Analysis in Microsoft Excel
How to Label the X-Axis in Microsoft ExcelHow to Sort a Microsoft Excel Spreadsheet
How to Copy a Microsoft Excel Sheet With FormulasHow to Edit Document Properties in Microsoft Excel
How to Refresh Charts in Microsoft ExcelHow to Find Correlation in Microsoft Excel
How to Show Hidden Rows in Microsoft ExcelHow to Print Headers on Each Page in Microsoft Excel
bottom banner