[DATE]

[Your Company Name]

[Your Company Address]

[Your Company Email]

[Your Company Number]

To [Department or Group],

This letter serves as a formal request from [YOUR COMPANY NAME], soliciting your consent to use images, videos, or recordings, specifically any individual's likeness, voice, or image appearing in a crowd or group setting within your Department or Group.

We wish to feature these media pieces on various platforms, such as our website, social media pages, promotional materials, and print media. Our intent behind this is to highlight our community engagements, achievements, events and functions responsibly and respectfully.

We assure you that all content used will be portrayed positively, without misrepresentation or harm to any individual's reputation or privacy. We will strictly adhere to all legal and ethical guidelines regarding the use of such media.

To grant your consent, kindly sign and return this letter at your earliest convenience. Your cooperation is crucial in our continuous efforts to celebrate and document our shared achievements and moments.

If you have any queries or concerns, please do not hesitate to get in touch through our contact details listed above.

Thank you for your attention to this matter.

Best Regards,

[YOUR NAME]

[YOUR POSITION]

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