Litigation Hold Notice

October 28, 2051

[Your Company Name]

[Your Company Email]

[Your Company Address]

[Your Company Number]

Dear [Recipient's Name],

We hope this communication finds you well. This letter serves as a formal notification of the initiation of an investigation that may lead to legal proceedings. As a contractor engaged with [Your Company Name], we want to ensure your awareness and cooperation in preserving potentially relevant information.

An investigation has been initiated that involves certain matters related to our business operations. This inquiry may lead to legal proceedings, and we must take proactive steps to preserve all relevant information that may be crucial to this investigation.

By applicable laws and regulations governing contractors in [STATE/COUNTRY/ETC.], you are at this moment placed under a litigation hold obligation. This means that you are required to preserve and maintain all documents, records, electronic data, and any other information that may be relevant to the matters under investigation.

The preservation obligation includes but is not limited to emails, memos, reports, contracts, financial records, and any other documents or data related to the investigation's subject matter. This obligation extends to information stored on personal devices if it pertains to [Your Company Name] business matters.

During the pendency of this litigation hold, you are prohibited from altering, deleting, or destroying any information that falls within the scope of the preservation obligation. This prohibition applies to all forms of information, including physical documents and electronic data.

You are required to comply with this litigation hold immediately upon receipt of this notice. Failure to comply with this obligation may result in serious consequences, including legal sanctions.

We appreciate your prompt attention to this matter and your cooperation in preserving relevant information. Your commitment to this litigation hold is crucial to maintaining the integrity of the investigation.

If you have any questions or concerns regarding this litigation hold notice, or if you become aware of any information that may be relevant to the investigation, please contact our designated representative at [Your Company Number] or [Your Company Email].

Thank you for your understanding and cooperation.

Sincerely,

[Your Name]