Legal Corporate Litigation Hold Notice

To: [Recipient Name]

From: [Your Name], [Your Position]

Date: [Date]

Subject: Notice of Litigation Hold

Overview

This notice serves to inform you that we have initiated a litigation hold in response to recent developments that necessitate the preservation of relevant documents and electronic information. This action is part of our commitment to comply with legal obligations and ensure the integrity of potential evidence.

Purpose of the Litigation Hold

The purpose of this litigation hold is to preserve all documents, data, and electronic information that pertain to the matter of alleged intellectual property infringement. This includes, but is not limited to, emails, correspondence, electronic documents, notes, memos, financial records, and any other material that could be relevant to the legal process.

Scope

All employees, contractors, and relevant third parties are required to retain any information that:

Directly relates to the alleged intellectual property infringement.
Involves communication between involved parties.
Pertains to the period from [Start Date] to [End Date].

Responsibilities

Upon receipt of this notice, you are required to:

Cease Deletion: Immediately stop the deletion of any electronic or paper records that fall within the scope of this hold.
Identify Relevant Information: Identify and secure all relevant documents, emails, and electronic data.
Cooperate with Legal Team: Provide full cooperation to our legal team, including granting access to any requested documents or data.
Avoid Alteration: Refrain from altering, editing, or destroying any potentially relevant information.

Preservation Steps

Emails and Electronic Documents: Ensure all electronic files, including emails, are saved and not deleted. If necessary, archive your emails to prevent automatic deletion.
Physical Documents: Secure all physical documents in a safe location. Label these documents clearly as part of the litigation hold.
Electronic Devices: Preserve all data on electronic devices, including smartphones, laptops, and tablets, that may contain relevant information.

Contact Information

For questions or assistance in complying with this litigation hold, please contact [Your Company Name] at [Your Company Number].

Conclusion

Your cooperation and diligence in adhering to this litigation hold are crucial to our ability to comply with legal requirements and protect our interests. We appreciate your immediate attention to this matter and your ongoing support.

Sincerely,

[Your Name]

[Your Position]

[Date]