Legal Intellectual Property Litigation Hold Notice

Date: [Date]

[Your Company Name]

[Your Company Address]

[Your Company Number]

Dear Team,

As you are aware, our company is currently involved in legal proceedings regarding intellectual property matters. In order to comply with our legal obligations and to ensure the preservation of relevant evidence, we are implementing a Legal Intellectual Property Litigation Hold.

The purpose of this notice is to inform all employees, contractors, and other relevant personnel of their obligation to preserve any and all documents, data, records, electronic files, communications, and other materials that may be pertinent to the ongoing litigation. This includes but is not limited to:

Email communications: All emails, including attachments, related to the subject matter of the litigation must be retained.
Digital files: Any electronic files, such as documents, spreadsheets, presentations, and databases, that relate to the litigation must be preserved.
Paper documents: Any physical documents, such as contracts, agreements, memoranda, and correspondence, that pertain to the litigation must be retained.
Instant messaging conversations: Any instant messaging or chat conversations, whether conducted on company-provided platforms or personal devices, that discuss the subject matter of the litigation must be saved.
Voicemails: Any voicemails that relate to the subject matter of the litigation must be preserved.
Backup files: Any backup copies of electronic data that may contain information relevant to the litigation must be retained.

It is crucial that all employees immediately suspend any routine deletion or destruction of documents, data, or records that may be relevant to the specified litigation. This suspension applies to both electronic and physical documents, as well as any automatic deletion processes or practices.

Furthermore, if you become aware of any documents or information that may be relevant to the litigation, it is imperative that you notify the Legal Department promptly. Timely disclosure of relevant information is essential to our legal defense and compliance efforts.

This Legal Intellectual Property Litigation Hold will remain in effect until further notice from the Legal Department. Failure to comply with this notice may result in severe consequences, including legal sanctions and adverse inference instructions.

Your full cooperation in this matter is crucial to ensure our compliance with legal obligations and to protect the interests of [Your Company Name].

If you have any questions or require further clarification regarding this notice, please do not hesitate to contact the Legal Department at [Legal Department Contact Information].

Thank you for your attention to this matter.

Sincerely,

[Your Name]

[Your Position]

[Your Company Name]

cc: Legal Department