Explanation Letter For Notice Of Violation
[YOUR NAME]
[YOUR COMPANY ADDRESS]
[YOUR COMPANY NUMBER]
[YOUR EMAIL]
[DATE]
[RECIPIENTS NAME]
[RECIPIENTS COMPANY NAME]
[RECIPIENTS COMPANY ADDRESS]
Dear [RECIPIENTS NAME],
I am writing to formally address the notice of violation that I received dated [DATE OF NOTICE], concerning [SPECIFIC VIOLATION]. I understand the seriousness of this issue and intend to provide you with a clear explanation and the steps I have undertaken to rectify the situation.
The violation arose due to [BRIEF EXPLANATION OF HOW OR WHY THE VIOLATION OCCURRED]. This was an unintentional oversight on my part and not indicative of the usual standards I strive to maintain. Immediately upon receiving the notice, I took the following actions to ensure compliance:
I am committed to ensuring full compliance moving forward and have implemented measures to prevent any future occurrences. These measures include [LIST OF PREVENTATIVE STEPS].
I appreciate your attention to this matter and understand the importance of adherence to [RELEVANT LAW, POLICY, or REGULATION]. Please let me know if further information is needed or if there are additional steps you recommend for complete resolution.
Thank you for your understanding and consideration. I look forward to resolving this matter promptly.
Sincerely,
[YOUR NAME]
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