Date: [Date]

To Our Valued Customers and Stakeholders,

We regret to inform you that [Your Company Name] will be closing its rental operations at the following location(s) effective [Effective Date]. This decision has been made after careful consideration of business circumstances beyond our control.

Closure Details

• Effective Date of Closure: [Effective Date]

• Affected Location(s): [List of Locations]

This decision is due to strategic realignment of business priorities. We understand the impact this may have on your rental agreements and want to provide clear instructions for a smooth transition.

We kindly request all customers currently renting vehicles from [Your Company Name] to return them by [Date]. Please drop off the vehicle(s) at [Drop-off Location] during our regular business hours. Vehicles must be returned in their rented condition to avoid additional charges.

For any inquiries regarding your current rental, refunds, or deposits, please contact our customer service team at:

• Phone Number: [Your Company Number]

• Email: [Your Company Email]

• Hours: [Hours of Operation]

Prepaid reservations and unused rental periods will be automatically refunded to the original payment method, and security deposits will be returned after a thorough inspection of the vehicle upon its return.

We are committed to assisting you during this transition. Further updates, if any, will be communicated via email and our website.

We sincerely appreciate your business and regret any inconvenience this closure may cause. It has been our privilege to serve you, and we thank you for your understanding and support.

Best regards,

[Your Name]

[Your Company Name]

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