Free Church Facility Use Policy Layout

I. Introduction

(Provide an overview of the purpose and scope of the facility use policy. Outline the general intentions and goals behind the policy, including the types of activities and events the facility is available for and the key principles guiding its use.)

II. General Guidelines

(Outline the basic rules and expectations for using the church facilities. Include general conduct, respect for the property, and any necessary compliance with church values and policies.)

A. Respect for Property

(Emphasize the importance of maintaining the facility in good condition and avoiding damage. Detail specific behaviors or actions expected to uphold this principle, such as cleaning up after events and using equipment properly.)

B. Safety and Security

(Detail the safety measures and security protocols in place. Include instructions on emergency procedures, securing the building, and the responsible use of equipment.)

C. Compliance with Church Values

(Ensure that all activities align with the church's mission and values. Include guidelines for appropriate behavior and content during events.)

III. Facility Reservation Process

(Describe the process for reserving the church facilities. Include necessary steps, required documentation, and approval timelines.)

A. Reservation Request Form

(Explain the process for completing and submitting the reservation request form. Detail the required information and any supporting documents needed.)

B. Approval Process

(Detail the steps involved in the approval process. Include who reviews the request, any criteria for approval, and the typical timeline for response.)

C. Confirmation and Agreement

(Explain the process for confirming the reservation and agreeing to the terms of use. Include any required signatures or acknowledgments.)

IV. Usage Fees and Payment

(Outline the fees associated with using the facilities and the payment process. Include details on payment methods, due dates, and any possible refunds.)

A. Fee Structure

(Detail the fee structure for different types of events and spaces. Include rates for members and non-members, as well as any additional costs for equipment or services.)

B. Payment Process

(Detail the process for making payments. Include accepted payment methods, where to submit payments, and the timeline for payment.)

C. Refund Policy

(Explain the circumstances under which refunds may be issued. Include the process for requesting a refund and any applicable deadlines.)

V. Facility Use Rules

(Outline specific rules for using the church facilities. Include guidelines on setup, cleanup, and the use of equipment and amenities.)

A. Setup and Cleanup Responsibilities

(Detail the responsibilities of users for setting up and cleaning up after their events. Include instructions on how to leave the facility in good condition.)

B. Use of Equipment and Amenities

(Explain the proper use of church equipment and amenities. Include any restrictions or special instructions for certain items.)

C. Food and Beverage Policies

(Outline the rules for serving food and beverages. Include guidelines on catering, alcohol use, and clean-up procedures.)

VI. Code of Conduct

(Describe the expected behavior of all facility users. Include guidelines on respectful behavior, noise levels, and interactions with church staff and members.)

A. Respectful Behavior

(Encourage all users to act respectfully towards each other and the property. Detail specific behaviors that are considered respectful and expected.)

B. Noise Level Management

(Provide guidelines for managing noise levels during events. Include any restrictions on amplified sound and instructions for keeping noise within acceptable limits.)

C. Interaction with Staff and Members

(Detail the expectations for interactions with church staff and members. Include guidelines on communication, respect, and cooperation.)

VII. Emergency Procedures

(Outline the procedures to follow in case of an emergency. Include instructions for evacuation, contacting emergency services, and reporting incidents.)

A. Evacuation Plan

(Detail the evacuation plan for the facility. Include the location of exits, assembly points, and instructions for safely evacuating the building.)

B. Emergency Contact Information

(Provide contact information for emergency services and church staff. Include phone numbers and procedures for reporting emergencies.)

C. Incident Reporting

(Explain the process for reporting incidents. Include instructions on what information to provide and who to contact.)

VIII. Insurance and Liability

(Detail the insurance requirements for facility users. Include information on liability coverage and any necessary documentation.)

A. Insurance Requirements

(Explain the insurance coverage required for facility users. Include guidelines on acceptable policies and proof of insurance.)

B. Liability Waiver

(Provide information on the liability waiver that users must sign. Include the purpose of the waiver and the responsibilities it covers.)

C. Damage and Loss Policy

(Outline the policy for handling damage and loss. Include instructions on reporting damage and the user's responsibility for repair costs.)

IX. Special Events and Exceptions

(Describe any special provisions for unique events or exceptions to the standard policy. Include guidelines for requesting exceptions and any additional requirements.)

A. Weddings and Funerals

(Detail the specific policies for weddings and funerals. Include guidelines on scheduling, setup, and fees.)

B. Community Events

(Provide guidelines for community events. Include information on partnering with community organizations and any special considerations.)

C. Non-Profit Organizations

(Explain the policy for use by non-profit organizations. Include any discounted rates or special requirements.)

X. Policy Review and Amendments

(Outline the process for reviewing and amending the facility use policy. Include the frequency of reviews, who is involved, and how amendments are communicated.)

A. Review Schedule

(Detail the schedule for regular policy reviews. Include the frequency of reviews and any specific dates or intervals.)

B. Amendment Process

(Explain the process for amending the policy. Include who can propose changes, how changes are reviewed, and the approval process.)

C. Communication of Changes

(Provide information on how changes to the policy are communicated to users. Include the methods of communication and any required acknowledgments.)

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