Free Formal Request for Approval Letter Outline

• Your Name

• Your Title/Position

• Your Organization/Company

• Address

• City, State, Zip Code

• Email Address

• Phone Number

• Date

• Recipient’s Name

• Recipient’s Title/Position

• Recipient’s Organization/Company

• Address

• City, State, Zip Code

• Subject: Request for Approval of [Specific Project, Proposal, Budget, etc.]

• Dear [Recipient’s Name],

• State the purpose of the letter.

• Briefly explain what you are seeking approval for.

Example: I am writing to formally request your approval for [specific project, proposal, action].

• Provide detailed information about the project/proposal.

• Include the importance or objectives of the proposal.

• Highlight any benefits or justifications for approval.

Example: The proposed [project/budget] aims to [objective/benefit].

• Attach or summarize any relevant documentation (budget, timelines, reports, etc.).

• Address potential concerns or provide clarification for decision-making.

• Clearly request approval.

• State any deadlines or time-sensitive considerations (if applicable).

Example: I kindly request your approval by [date], so we can proceed accordingly.

• Offer to provide further clarification or answer any questions.

• Express appreciation for their consideration.

Example: Thank you for your time and consideration. I look forward to your positive response.

• Sincerely,

• [Your Name]

• [Your Position]

• [Your Email]