Free AI Request Letter Generator

Write professional editable request letters in seconds. Prompt text or voice to generate a free request letter. No sign-up required. It’s fast, editable, and 100% free.

What are you creating today?

Request Letter

Create Request Letters, Edit Online with AI-Powered Request Letter Editor

Template.net’s Free AI Request Letter Generator helps you draft high-quality request letters in seconds. Edit online with your brand logo, fonts, tone, and custom elements to ensure every request letter is personalized and professional. Whether you're submitting formal office requests, service appeals, or academic letters, stay on-brand and on-point. Download in multiple formats, share instantly, and communicate clearly and efficiently.

Write Custom, Professional Request Letters in Seconds

From HR requests to academic appeals, our AI-powered document writer helps you craft polished, on-brand request letters in any format, tone, or language no blank pages, no formatting guesswork.

AI Brand Voice

Choose from formal, conversational, persuasive, or empathetic tone settings. Our AI rewrites your request letter to match your message whether you’re appealing for leave or requesting support. You can also generate content in your brand’s voice, complete with tone, style, and branded notes for consistency.

AI-Smart Formatting Suggestions

Get instant suggestions for improving structure, layout, headings, and flow especially useful for formal and detailed request letters.

Multiple Document Types Supported

Generate a wide range of formats including request letters, reports, proposals, memos, forms, and more.

Academic & Professional Formatting

Support for APA, MLA, and Harvard styles. Ideal for student request letters, academic permissions, and institutional correspondence.

Smart Personalization

Auto-fill names, dates, departments, and context-aware fields to save time and avoid manual errors.

Auto-Suggested Visuals & Headers

Let AI recommend headings, subpoints, and formatting to enhance readability and engagement.

Multilingual Document Generation

Generate request letters in 20+ global languages using text or voice prompts.
Languages supported: English, Spanish, French, Hindi, Arabic, Chinese, Portuguese, Bengali, Russian, Japanese, German, Korean, Italian, Turkish, Vietnamese, Urdu, Persian, Polish, Thai, and Punjabi.

Voice-Powered Drafting

Prefer speaking? Just say your request and let the AI draft the request letter hands-free.

Fully Customizable Text, Styles and Design

Update fonts, colors, alignment, and layout easily. Apply branded styling with just a few clicks.

Branding and Visual Control

Add your logo, company fonts, and color palette to match your professional branding in every request letter.

Citations & Source Generation used

Include referenced material or citations using APA, MLA styles helpful for academic or policy request letters.

Real-Time Proofreading

Grammar, spelling, tone, and clarity are auto-checked as you draft. No need for third-party tools.

Rewriting & Content Expansion

Ask AI to rewrite, shorten, or expand any paragraph while keeping your message and tone intact.

Export in Multiple Formats

Download your request letter in DOCX, PDF, TXT, PNG, formats. Export directly to Google Docs, Dropbox, OneDrive, or Notion.

Real-Time Collaboration

Edit with colleagues or supervisors live. Add comments, make suggestions, and finalize together in one shared workspace.

Secure Cloud Workspace

Protect your request letters with role-based access and version history all stored securely.

Translate Full Documents Instantly

Reach international recipients by translating your request letter into any supported language instantly.

Share or Embed Anywhere

Publish request letters via shareable link, QR code, or embed them into a portal, knowledge base, or site.

Add Signature Blocks

Insert professional signatures for sender and recipient ideal for HR, academic, or legal request letters.

Attach Files & Media

Add supporting documents, receipts, images, or reference PDFs directly to your request letter.

Insert Maps and Locations

Include location data or Google Maps links for facility access, visit requests, or in-field approvals.

Add Images and Videos

Enhance your request letter with visuals great for media permissions or creative project requests.

Add Charts and Graphs

Include data visuals if your request letter requires supporting figures, performance metrics, or charts.

Add Tables and Structured Data

Use tables to organize project tasks, costs, resource lists, or deliverables within the request letter.

Step 1: Start with a Prompt

Type or speak your request letter’s purpose such as: “Leave request for personal emergency,” “Request for salary hike,” or “Request for official document reissue.” Our AI understands your intent and starts drafting immediately.

Step 2: Generate and Edit

Within seconds, you’ll receive a professionally written request letter tailored to your prompt. Refine the tone, structure, or content or generate multiple versions to explore your options.

Step 3: Finalize and Share

Add your name, branding, or custom formatting. Then export your request letter in DOCX, PDF, or TXT, or share it instantly via Email, LinkedIn, WhatsApp, Facebook, X (Twitter), Pinterest, Reddit, or generate a public link or QR code for seamless delivery.

Work Smarter and Promote Your Brand

Generate Request Letters That Represent You
Apply your company’s brand style in seconds. From headers to tone, every element of your request letter reflects your identity.
Reuse, Repeat, and Scale Easily
Save frequently used request letters as templates. Update small details and reuse them across departments, clients, or submissions without starting over.
Share Instantly, Collaborate Smoothly
Download or post request letters in DOCX, PDF, or TXT format. Share online, work with teammates in real time, and collect feedback with no email clutter.
Smart Workspaces for Teams
Organize request letter projects in dedicated workspaces. Set user access levels, store brand assets, and ensure consistency across all outgoing requests.

Request Letter FAQ

What is a request letter and how is it used?

A request letter is a written message used to formally ask for something such as permissions, approvals, information, documents, or services. It is commonly used in business, HR, academic, and personal settings to convey polite, clear requests.

How do I write a request letter using AI?

Just enter a prompt like “request for internship certificate” or “request for fee extension,” or speak it aloud. The AI instantly generates a well-structured letter with the right tone and formatting ready to download, edit, or send.

Can I generate request letters in multiple languages or regions?

Yes. You can create fully formatted request letters in over 20 global languages using either text or voice prompts.
Languages include English, Hindi, Spanish, Arabic, French, Chinese, Korean, German, Russian, Portuguese, Japanese, Turkish, Italian, Vietnamese, Bengali, Urdu, Polish, Persian, Thai, Punjabi, and more. Regional formats like US, UK, and EU styles are also supported.

How can I export or share my request letter?

Download your request letter in DOCX, PDF, or TXT format. You can also share it directly by email, link, QR code, or post it on platforms like LinkedIn, WhatsApp, Facebook, X (Twitter), and Reddit.

How do I format a formal request letter correctly?

A formal request letter should include sender information, date, recipient details, subject line, salutation, letter body, closing statement, and signature. Our AI formats it automatically based on letter type and industry tone.

Can I improve or edit an old request letter using AI?

Yes. Just paste the request letter into the editor. The AI can rephrase, shorten, expand, or rewrite it while keeping your original message intact. You can also adjust the tone or add sections.

Can I add elements like logos, charts, or maps to my request letter?

Absolutely. You can insert signatures, attach files, and add images, tables, charts, or branding elements. This makes it ideal for professional or organizational use cases.