Free Employee Payroll Memo Format

[Your Company Name]
[Your Company Email]

[Date]

To: All Employees
From: [Your Name], HR Manager
Subject: Payroll Schedule and Updates

Dear Team,

We are sending this memo to inform you about important updates related to payroll processing. These updates are designed to ensure timely and accurate payments, and we ask that you read through the changes carefully.

1. Payroll Dates

• Starting from [Effective Date], payroll will be processed on the [Xth] of each month. Any discrepancies in payment must be reported within [X] business days to ensure they are addressed before the next pay cycle.

• Payroll for hourly employees will continue to be processed bi-weekly, with payments disbursed every [X] weeks.

2. Pay Stubs

• Pay stubs will now be delivered electronically through the company’s HR portal. Employees will receive a notification email when their pay stub is ready for viewing.

• If you have any issues accessing your pay stub, please contact the HR department immediately.

3. Deductions

• Please note that there have been updates to the deductions for [taxes, benefits, retirement plans, etc.]. Detailed information on your deductions will be available on your pay stub.

• If you have questions about deductions or wish to adjust your benefits selections, please reach out to HR for assistance.

4. Overtime Payment

• Overtime will be paid at the rate of [X] times the regular hourly wage for any hours worked beyond [X] hours in a workweek. Employees are required to submit overtime approval requests to their manager prior to working extra hours.

We appreciate your attention to these updates. If you have any questions or require additional information regarding your payroll, please do not hesitate to contact the HR department.

Best regards,

[Your Name]
HR Manager

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