Free Sample Event Quotation Template & AI Quotation Maker

A Sample Event Quotation is an itemized document that details pricing through lines for each service, with quantities, pricing units, unit prices, and sales tax rates. It's commonly used for event planning, catering services, and venue rentals by event coordinators, catering companies, and venue operators.

Customize a Free Template
Start with this free editable and printable Sample Event Quotation template and personalize it online for event planning, catering services, or venue rentals. (or )
Generate an On-Brand Sample Event Quotation with AI
Describe your scope and rates, or upload your existing price list, and AI will build an itemized quotation with the pricing table already populated, including service fees for event coordination (per hour) and catering (per guest), ready to review and adjust immediately.
Edit in the HTML5 Editor
Adjust every part of it, like the quote reference, validity period, sender and client blocks, line items, sales tax rates, deposit terms, and bank details in our drag-and-drop HTML5 editor.
Download a Printable PDF
Download the completed estimate as a printable PDF for client delivery or accounting records.

Quote these deliverables with the unit each one is normally billed in — event coordination (per hour), catering services (per guest), venue rental (per day), equipment rental (per item), decoration services (per event), event insurance (per certificate), promotional material (per unit), transportation (per mile), staff overtime (per hour), vendor payments (per contract), setup and breakdown (per session), and service charges (as a percentage).