Office clerks do a little bit of everything around the office. Depending on the job, office clerks might answer phones, filing, data processing, faxing, envelope stuffing and mailing, message delivery, running errands, sorting incoming mail and much more. Clerks perform a variety of clerical and administrative tasks. Some clerks are primarily assigned to work with customers, answering customer inquiries and handling other service-related items. Clerks are employed in virtually every industry. So, if you are planning to become a clerk, we are here to help you out. We have prepared a variety of templates that will help you in creating the documents you want as a clerk to accelerate work at the office. Simply download in your favorite Word, Pages, Docs, Outlook Format, customize and print the necessary documents while you handle all the other office work efficiently!
What are the Templates usually Required by a Clerk?
Clerks are responsible for tasks assigned to them by an office manager or other employees. While duties vary, depending on the employer and industry, the following tasks are common:
- Typing reports, letters and other business documents.
- Sorting and responding to mail or distributing to employees.
- Issuing invoices and following up on outstanding payments.
- Taking dictation and minutes during meetings.
- Making travel arrangements for employees' business trips.
- Monitoring and ordering office supplies.
And since they handle more than one kind of task at work, they need a number of documents of different significance to carry out their work with accuracy. Here at Template.net, keeping all the requirements in mind we have created templates that will help clerks get their documents prepared in minutes. The documents that they require most often are:
- Cover Letter: Clerks are found in office settings in a variety of organizations and are in charge of handling clerical and administrative duties. These employees usually assist executives and perform tasks such as taking phone calls, greeting visitors, maintaining financial records, answering guest inquiries, operating office equipment, delivering messages, helping to organize meetings and events and doing travel arrangements. Therefore, a sample cover letter for Clerk should focus on the following qualifications-organization and planning, office equipment familiarity, customer focus, teamwork abilities, Effective communication, and interpersonal skills, computer proficiency, accuracy and attention to details, time management, concentration and the ability to work under pressure. Create the perfect Clerical cover letter with intended qualities using Template.net's best job description templates. Fill them with your data and invite the best applications for cashiers easily.
- Job Description: A clerk is responsible for performing clerical and administrative duties in an office setting. Assists executive assistants and secretaries by sorting mail, filing, answering phones, greeting clients, scheduling meetings, and restocking supplies. A perfect clerical job description for a clerk would include the requirements to:
- Answer phones and greet clients warmly.
- Assist in filing duties.
- Perform basic bookkeeping duties.
- Compile financial records.
- Perform stenography and dictation.
- Reroute calls to appropriate people.
- Answer inquiries about the company.
- Help organize office activities.
- Prepare coffee or get water for staff.
- Insert bills in envelopes and mail.
- Hang up company policies around the office.
- Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
- Retrieve files for personnel.
- Take and deliver messages.
- Sort and distribute incoming mail.
- Fix malfunctioning office equipment.
- Count or measure mail.
- Handle travel arrangements and expense reports for staff.
- Schedule meetings and conference rooms.
- CAll IT for computer assistance.
- Post work schedules.
- Perform data entry.
- Prepare payroll checks.
- Restock supply closet with printing paper, ink, pens, paper clips, staplers, files and folders, and correction fluid.
At Template.net, we have prepared job descriptions with sample information and some qualities that are mostly required in an office clerk. You can edit and customize them according to your needs to invite the best applications during the hiring season.
- Application Letter: To make a perfect clerical job application letter you must:
- Write an engaging first paragraph.
- State where you found the position to which you are applying.
- Explain why hiring you will benefit the employer.
- Briefly summarize your strengths, qualifications, and experience.
- Paint a picture of yourself that's not on your resume.
Keeping all these "must-haves" of an application letter in mind we have created some clerical application letters that you can review and add your personal details in minutes. Send out applications to multiple companies to keep the choice open for you using expertly-prepared clerk application letters.
- Resume: An Office Clerk Resume must contain these following information:
- Contact information
- Resume objective or summary
- Work experience in reverse-chronological order
- Additional Sections (Certifications, Awards, Volunteer Experience, or Hobbies and Interests)
- Health records
Or simply get rid of having to create your resume from scratch by editing and inserting your details into readymade resume formats today. What are you waiting for?
- Interview: Office Clerks play an important part in ensuring a company’s daily operations run smoothly. They keep organized records, prepare reports and perform basic bookkeeping tasks.
Your potential hires should have the will to take on a variety of duties with the attitude that no job is too small. Experience with office equipment like printers and scanners is essential. If necessary, consider adding a computer skills assessment in your hiring process to test candidates’ typing and data entry abilities, along with their knowledge of MS Word and MS Excel. Opt for people who are motivated, understand your company’s needs and are genuinely interested in joining your team. Your ideal candidates are reliable and seek ways to improve daily tasks. They have also good communication skills and feel comfortable acting as the point of contact for clients and other employees. From Template.net download these sample Office Clerk interview questions to identify candidates who can effectively perform administrative tasks. Feel free to modify the questions to suit your specific job duties.