How to Write a Clerk Job Description
The most common quality that aspiring clerks possess is their keen attention to detail. Therefore, you have to be very careful in detailing your job description. Not to mention, such a document has a standard outline of specifics that you must know of. Luckily, we have set them up for you, along with useful insights to further assist you.
1. Know Your Needs
There are a lot of positions where you can put a clerk in. Perfect examples include payroll clerks, data entry clerks, and stock clerks. Learning what particular clerk position your company needs will make it easier for you to set the other areas of your job description.
2. Fit Out Clerk’s General Role
There is not much to say about a clerk’s function in a corporate organization, except its clerical duties. And it is a good thing because the general role must be written briefly and in summary.
3. Define the Duties and Responsibilities
In this section, define the clerk’s duties and responsibilities according to your company’s specifications. In writing this part, it is best to adjust every piece of information via your organization’s sets of standard procedures, work traditions, and policies.
4. Tally the Job Qualification and Requirements
After the duties and responsibilities, you need to provide details for two things. The first one involves the qualities you're looking for from a candidate in terms of characteristics, skills, knowledge, and experience. The second one involves the documents that your organization needs to prove the mentioned qualities.
5. Proffer the Clerk’s Job Benefits
Invite and excite job hunters by including the benefits that your company has prepared for the fitting candidate. Entice them by stating the job’s base salary, incentives, insurance coverage, and commissions.
6. Review, Correct, and Finalize
Always expect your target audience to pay close attention to details. Thus, you have to make sure that your work is free from errors, specifically in grammar and spelling. These minor faults can have a major negative impact on your company’s credibility.
General FAQs
What is a clerk job description?
A clerk job description is a document that is composed of summarized pieces of information that are related to a clerk’s function in an organization. Chitra Reddy shared in her article for Wise Step that job descriptions help employers make their onboarding operations better. Clearly, such a document plays a big role both for employers and job seekers.
What is the major function of clerks?
Clerks are responsible for performing clerical works in an office. Examples of these jobs include but are not limited to documentation and other administrative tasks.
How much does a clerk earn per hour and year in the United States?
Based on the data gathered from Indeed, the average hourly rate for clerks is $13.11, with a range of $7.25 to $24.80. In terms of annual salary, clerks earn an average of $25,681 per year.
What is the educational requirement to become a clerk?
Most employers only require their aspiring clerks to have at least a high school diploma.
What are the much-needed qualities an employer should be looking for in a clerk?
The top three qualities that make up a good clerk include the following:
- Attention to detail
- Proficiency in verbal and written communication
- Good multi-tasking skills
In what way does a job description disadvantageous?
If you have issued job descriptions in your organization, there is a need for you to update them from time to time. This is highly necessary if changes are made to the job position.
