How to Make Real Estate Meeting Minutes?
The Balance Careers refers to meeting minutes as documents that present meeting summaries to relevant parties. In real estate, these notes can contain discussions about property costs, broker ownerships, construction marketing, and more. A real estate company’s board of directors and management leaders need to hold meetings for meaningful discussions. It’s necessary to distribute meeting minutes as topic reminders afterward.
If you’re not familiar with how to prepare such paperwork, then just read through our tips found below!
1. Format Your Meeting Minutes Appropriately
As a business memo, you must present your meeting minutes in a proper layout. Open a new document in your text processor (e.g., MS Word, Apple Pages, etc.), then make sure the orientation is in a portrait format, the page uses the standard size, and the following content stays within your margin.
2. General Details About the Real Estate Meeting
You should input a few important details before working on the discussion notes. To start, apply a proper title at the very top (within the margin). The first half of the title has to contain the company’s name and the relevant departments, with the other half being “Meeting Minutes” to indicate what type of document it is.
Writing down the attendants’ names, the meeting venue, and the meeting’s time and date must follow. Depending on what’s required, you might also need to include a list of the absentees.
3. The Real Estate Meeting’s Talking Points
Now you need to mention the key topics and discussions that were in the meeting. When writing them down, arrange the information into a list, going with a numbering/bullet format or a subheader format. Each entry should be a brief yet informative summary of the different agendas and discussions at the conference.
4. Mention Relevant Occurrences from the Meeting
Along with the topics, there’s also the matter of what happened in the meeting. Of course, not every little thing should be talked about--someone getting up to use the restroom isn’t a valid inclusion! Instead, point out the actions that had a significant impact on the meeting. Some examples of such actions include consensus votings and interlude topics.
After doing the initial draft of your meeting minutes, don’t forget to go over your work and make any needed corrections before distribution--approval from the meeting’s chairperson might be necessary, too.
Would you like customizable meeting minutes samples for your realtor agency or construction committee? Then feel free to use our Real Estate Meeting Minutes Templates!
What is the function of meeting minutes?
Meeting minutes are used for providing meeting participants with notes about what was discussed. These are also useful for anyone that was absent during a given meeting.
What are the contents of meeting minutes?
- Attendee names
- Venue area
- Venue date & time
- Topic and agenda items
- Notes on significant actions and events
Who should be assigned to write meeting minutes?
The creation of meeting minutes should be assigned to a secretary or a professional scribe.
What kind of information should be left out of meeting minutes?
- Personal biases and observations
- Minor or irrelevant events
Should meeting minutes be signed?
Yes, minute meetings are usually signed. Before meeting minutes get sent out, the meeting’s chairperson might need to review the contents and provide their approval signature.