How to Organize a Restaurant Schedule in Google Sheets
According to a survey by Deloitte, 16.8% of millennials prefer jobs that allow them to have work-life balance. Indeed, scheduling is a factor for employee retention. If you need to make one for your restaurant business in Google Sheets, tips are presented for you below.
1. Fully Understand the Business You’re In
You can never create an effective schedule if you don’t even understand your business. Understanding your business includes determining the peak hours, days, or seasons when the restaurant is packed. By doing this, you won’t risk burning out your employees and losing your customers.
2. Prepare the Master List of All Restaurant Employees
Speaking of employees, prepare the roster or list containing everyone’s names and positions. This list should specify the employee’s assignment whether he or she is a kitchen manager, dishwasher, training officer, or maintenance staff. This will help you with giving their assignments on their shifts.
3. Determine the Weight of Each Employee’s Responsibilities
Earlier, we mentioned assignments for each employee. Now, we’re going to talk about the relationship between assignments and the schedule. Employees with the more stressful tasks should be given lesser hours than those with easier tasks. However, if the daily work hours need to be equal, then you can make adjustments with the number of rest days instead.
4. Decide on a Specific Type of Scheduling Scheme
Based on your understanding of your business, you can choose which among the different scheduling schemes work for you. Does the standard 9 to 5 work for you? Or are you more comfortable with the 4/2 work schedule? Learn more about these in the FAQ section below.
5. Encourage Your Employees to Voice Out Schedule Concerns
Give your employees the freedom to address their concerns about the schedule. Make it easy for them to make requests for schedule changes. Additionally, ask around if there are employees who are willing to work overtime. This will benefit the business as well since people prefer working in establishments that provide flexibility.
How do you define a restaurant schedule?
A restaurant schedule is a written plan that defines the working hours and days of all restaurant employees. Employees included in this schedule are the waiters and waitresses, cooks, cleaners, bartenders, and dishwashers, to name a few.
Why is scheduling important?
- To maximize productivity within the allotted time.
- To understand how much can be achieved in a given duration.
- To have contingency time in cases when unexpected events happen.
- To easily keep track of progress.
What are the different jobs in a restaurant?
- Restaurant manager.
- Cooks or chefs.
- Serving crew.
- Waiters or waitresses.
- Hosting staff.
What are the different scheduling schemes?
- Standard schedule - The type of schedule that most offices observe. The shift starts at 9 AM and ends at 5 PM. This goes on from Mondays to Fridays.
- 4-2 schedule - This scheme involves 4 working days and to rest days per week.
- 2-2 3-2 2-3 schedule - This 24-hour scheme involves 2 working days and 2 rest days, followed by 3 working days and 2 rest days, and then 2 working days and 3 rest days.
What are the benefits of flexible work schedules?
- Less stress.
- Improved work-life balance.
- Greater job satisfaction.