How to Make School Meeting Minutes in Google Docs
Having notes about a particular meeting or conference can come in very handy for doing reviews, especially when it comes to school-based work. Therefore, it’s a good idea to assign someone with taking those notes and then distribute those through some meeting minutes.
As The Balance Careers explains it, meeting minutes serve as records for the events and topics from a group discussion. Creating those records from scratch can be a bit tedious at times; fortunately, we have a few handy tips (below) on how to quickly and effectively compose meeting minutes using Google Docs!
1. Input the Basic Details about the School Meeting
Take out your notes and open a file/template in Google Docs. Let’s start by providing the title of your meeting minutes and then work our way down through the document.
Next, input the attendance for participation, time and date of the meeting, and the meeting’s venue. Add the absentees in this section too, if required.
2. Identify the Agendas and Topics of Your Meeting
For the next section of your document, list down each main discussion that was touched on during the meeting, providing a brief yet detailed explanation of each one. Some school-related topics might include facility maintenance, clubroom supplies, student performance issues, and so on.
3. Point Out Relevant Actions in the Meeting
When having a meeting or conference, there are certain important events or actions that might occur; these events could be topic interjections, consensus votes, etc. So, in your meeting minutes, create a list of these events/actions and give a summary of each.
4. Review Your Meeting Minutes and Get Approval
After drafting your work, be sure to go over the whole thing and make any corrections as needed. Then, before distributing copies, have the meeting host (and other relevant parties) review the contents; get approval signatures if necessary.
What should be left out of meeting minutes?
It’s important to provide relevant information about a meeting, so here are some things not to include in meeting minutes:
- Your own personally driven opinions and statements
- Opinions/statements from the personal bias of other attendees
- Minor actions and events that are not relevant to the discussion
Who should be assigned to take notes for meeting minutes?
A secretary or professional scribe typically gets tasked with writing notes for meeting minutes.
Are approval signatures needed before handing out meeting minutes?
Before distributing meeting minutes, the document should usually be reviewed and signed by the person who chaired the meeting. Sometimes, additional approval will be required from other parties.
How long should meeting minutes be kept around for?
Ideally, meeting minutes should be archived for as long as possible.
What should meeting minutes contain?
When putting together meeting minutes, there’s a handful of key elements to include:
- The main agendas and topics
- List of attendees
- Actions and events relevant to the discussion
- Time and date of meeting
- The venue