Accounts Invoice Adjustment Notice

Date: [Month Day, Year]

Subject: Account Invoice Adjustment

Dear [Your Name],

We trust this communication finds you in good health. We are reaching out to inform you about a significant adjustment in our accounts department's invoicing policy. In our continuous pursuit of clear, consistent, and efficient communication with our esteemed customers, a minor modification in the invoicing system has been deemed necessary.

Effective [Month Day, Year], we are transitioning from the traditional method of invoice billing to an electronic system. This strategic shift is part of our ongoing efforts to automate processes, facilitating improved tracking systems and faster responses.

To ensure a smooth transition, we kindly request you to update your profile with an active email address. This email will serve as the designated channel for receiving all future invoices, account statements, and other account-related updates. If you haven't already provided an email, please update your profile with [Your Email]. Additionally, it is crucial to check your email regularly to stay informed about any account changes or updates.

Here are further details and instructions regarding this adjustment:

Invoice Generation Cycle

The change in billing method will not impact the invoice generation cycle. It will continue to operate as per the existing schedule.
Payment Due Dates

There will be no changes to the existing payment terms or due dates. We assure you that our commitment to transparent and fair business practices remains unwavering.
Profile Update Deadline

We kindly request you to update your profile with the designated email address by [Insert Deadline Date] to ensure uninterrupted communication.
Support and Assistance

Our dedicated customer service team is available to assist you with any questions or concerns related to the new electronic invoicing system. Feel free to reach out to [Customer Service Contact Details].

We believe this transition will enhance our ability to serve you better. Your association with us is highly valued, and we appreciate your understanding and cooperation during this period of change.

Thank you for your continued trust and partnership.

Best Regards,

[Your Name]

[Your Position]