Employee Resource Group Membership Policy

This policy is established by [Your Company Name] and will be effective from [Date].

1. Policy Statement

At [Your Company Name], we are dedicated to fostering a diverse, inclusive and harmonized work environment. Thus, we support the formation and operation of Employee Resource Groups (ERGs) that can contribute to this objective.

2. Purpose of the Policy

This policy outlines the establishment, governance, and operation of ERGs to ensure they align with the company’s objectives, values and culture.

3. Membership Eligibility & Enrolment

All current employees of [Your Company Name] are eligible to join any ERG. Memberships should be initiated by employees on a voluntary basis, with no adverse implications on their job or career development.

4. Employee Resource Group Structure

Each ERG should have a clear structure involving a Chairman, Vice-Chairman and a Secretary, elected annually by the members of the group.

5. Employee Resource Group Funding

[Your Company Name] will provide an annual budget to each ERG for their operational activities. However, all activities and expenditures must be approved by the HR department.

6. Responsibilities of ERGs

ERGs are expected to promote diversity and inclusivity, contribute to personal and professional development of their members, delight in positive contributions to the workplace culture, and act as a resource for company initiatives.

7. HR Department’s Role

The HR department will oversee and guide the ERGs, without interfering in their day-to-day operations.

8. Non-Retaliation

[Your Company Name] espouses a non-retaliation policy for all ERG members. Retaliation against any employee due to ERG activity or membership is strictly prohibited.

9. Policy Review

This policy will be reviewed on an annual basis to ensure it remains relevant and effective.

For queries related to this document, please feel free to send an email to [Your Company Email].

[Your Company Name] reserves the right to alter, amend or terminate this policy at any time, with or without notice.

This policy was made by and under the company [Your Company Name].

Signature:

_________________

Date:

_________________

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