Payless Notice

[Date]

[Your Company Name]

[Your Company Address]

[Your Company Email]

[Your Company Number]

To [Recipient's Name],

This Notice is about the payment request you submitted on [DATE]. We write to inform you, that due to several factors, your payment request could not be approved in its entirety.

After careful appraisal of your work, we have identified several defects and discrepancies that are not in line with our agreed-upon standards and expectations. Moreover, the project has experienced repeated instances of delays, further affecting project completion. These issues have resulted in unexpected costs on our part and are the main reasons behind withholding the full payment for your request.

We request your immediate attention to address the given issues and meet our originally agreed-upon work standards. We understand that complications can arise, however, fulfilling the obligations of our contract is paramount. In rectifying these delays and defects promptly and efficiently, we hope to alleviate these unfulfilled terms.

Once the above-mentioned issues are resolved, we will evaluate the work again, and if found satisfactory, will process the full payment as per our contract. We look forward to your cooperation in this matter. Please feel free to contact us for any queries or clarifications on the same.

Best Regards,

[Your Name]
[Your Position Name]

[Your Email]