Free Engagement Party To Do List

Prepared by: [Your Name]

Date of Event: July 10, 2050

Initial Planning

Set a Date and Time

• Date: July 10, 2050

• Time: 6:00 PM

Create a Budget

• Total Budget: $10,000

• Planner: [Your Name]

Choose a Theme or Style

• Theme: Vintage Garden Party

Venue and Vendors

Book a Venue

• Venue: The Rose Garden

• Cost: $3,000

• Contact Person: John Smith

• Deposit Paid: $1,000 (Due: March 1, 2050)

• Balance Due: $2,000 (Due: June 30, 2050)

Hire a Caterer

• Caterer: Gourmet Delights

• Cost: $2,500

• Contact Person: Anna White

• Menu: Hors d'oeuvres, main course, dessert, and drinks

• Deposit Paid: $500 (Due: April 1, 2050)

• Balance Due: $2,000 (Due: July 1, 2050)

Arrange for a Photographer

• Photographer: Memories Forever

• Cost: $1,000

• Contact Person: Michael Green

• Deposit Paid: $200 (Due: May 1, 2050)

• Balance Due: $800 (Due: July 5, 2050)

Guest List and Invitations

Compile a Guest List

• Total Guests: 50

• Prepared By: Emily Johnson

Send Out Invitations

• Invitation Design: Creative Invites Co.

• Cost: $200

• Sent Date: May 1, 2050

• RSVP Deadline: June 10, 2050

Track RSVPs

• Confirmed Guests: 45

• Updated By: Emily Johnson

Decorations and Set up

Plan Decorations

• Decorator: Elegant Events

• Cost: $800

• Contact Person: Sarah Brown

• Deposit Paid: $200 (Due: May 10, 2050)

• Balance Due: $600 (Due: July 1, 2050)

Order Flowers

• Florist: Blooming Bliss

• Cost: $300

• Contact Person: Lily Thompson

• Deposit Paid: $100 (Due: June 1, 2050)

• Balance Due: $200 (Due: July 5, 2050)

Arrange Seating

• Seating Plan: Emily Johnson

• Cost: $100

• Materials Needed: Seating cards, table numbers

Entertainment and Activities

Book Entertainment

• Entertainment: Live Band

• Band Name: The Melody Makers

• Cost: $1,200

• Contact Person: David Black

• Deposit Paid: $300 (Due: May 15, 2050)

• Balance Due: $900 (Due: July 5, 2050)

Plan Games or Activities

• Activities Coordinator: Laura Wilson

• Cost: $100

• Activities: Trivia, photo booth, dance-off

Food and Drinks

Plan the Menu

• Menu Finalized By: Emily Johnson

• Cost: Included in catering

Arrange for Drinks and Bar Service

• Bar Service: Cheers Unlimited

• Cost: $800

• Contact Person: Tom Davis

• Deposit Paid: $200 (Due: May 20, 2050)

• Balance Due: $600 (Due: July 1, 2050)

Day-of Coordination

Confirm All Arrangements with Vendors

• Confirmed By: Emily Johnson

• Date of Confirmation: July 1, 2050

Set Up the Venue

• Setup Crew: Event Pros

• Cost: $200

• Contact Person: Mark Lee

• Setup Date: July 9, 2050

Welcome and Manage Guests

• Host/Hostess: Sophia Harris

Post-Party Follow-Up

• Send Thank-You Notes

• Prepared By: Emily Johnson

• Cost: $50

• Sent Date: July 20, 2050

Return Rented Items

• Returned By: [Your Name]

• Return Date: July 12, 2050

Review and Settle Final Bills

• Reviewed By: Emily Johnson

• Date of Review: July 15, 2050

Budget Summary

• Total Budget: $10,000

• Expenses Incurred: $10,000

• Remaining Budget: $0

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