Event Planning To Do List

Welcome to our Event Planning To-Do List Template designed for efficient coordination with caterers, decorators, and various service providers. This to-do list facilitates the smooth execution of events by providing clear tasks and deadlines for coordinating with caterers, decorators, and other service providers.

Prepared by: [YOUR NAME]

Date: [DATE]

Caterer Coordination:

	Details & Tasks
	Confirm menu selections with caterer.
	Finalize dietary restrictions and preferences.
	Coordinate delivery schedule and setup details.
	Confirm final headcount for catering services.

Decorator Coordination:

	Details & Tasks
	Discuss theme and design preferences with decorator.
	Confirm delivery and setup timeline for decorations.
	Finalize floral arrangements and centrepiece details.
	Coordinate lighting requirements with decorator.

Service Provider Interactions:

	Details & Tasks
	Coordinate with audio-visual service provider for equipment setup.
	Confirm schedule with entertainment or performance acts.
	Communicate event schedule to photography and videography teams.
	Ensure transportation arrangements for special guests or speakers.

General Event Tasks:

	Details & Tasks
	Reconfirm overall event schedule and timeline.
	Ensure proper permits and licenses are secured.
	Coordinate with venue for any specific requirements.
	Confirm emergency protocols and contact information.

Reminders:

Ensure that any changes are communicated promptly to all relevant parties.
Regularly recheck all the task progress.
Make sure all licenses and permits are up-to-date.