Free Wedding Reception To Do List

Prepared by: [Your Name]

I. Before the Reception

• Confirm Venue Setup: Ensure the reception venue is decorated and set up as planned.

• Test Sound System: Check the audio system for speeches and music.

• Place Seating Cards: Arrange seating cards and table assignments.

• Set Up Guest Book: Place the guest book and pens at the entrance.

• Arrange Wedding Favors: Set out wedding favors for guests to take home.

II. During the Reception

• Welcome Guests: Greet guests as they arrive at the reception.

• Manage Timeline: Ensure the event stays on schedule with the help of the planner.

• Monitor Food and Drink: Ensure the caterer serves food and drinks as planned.

• Coordinate with DJ/Band: Work with the DJ or band to keep the music flowing.

• Oversee Speeches and Toasts: Ensure speakers are microphone are prepared.

III. Key Moments

• Grand Entrance: Make a memorable entrance as a married couple.

• First Dance: Perform your first dance together.

• Parent Dances: Dance with parents or special family members.

• Cake Cutting: Cut the wedding cake and share with guests.

• Bouquet and Garter Toss: Participate in the traditional bouquet and garter toss.

IV. Evening Activities

• Dancing: Ensure everyone is on the dance floor having fun.

• Photo Opportunities: Take candid and posed photos with guests.

• Monitor Guest Comfort: Ensure guests are comfortable.

• Thank You Speech: Give a short speech to thank guests for attending.

• Coordinate Send-Off: Plan and execute the grand exit with sparklers etc.

V. After the Reception

• Collect Gifts: Gather and secure all wedding gifts.

• Settle Final Payments: Pay any remaining vendor balances.

• Pack Up Décor: Ensure all personal items and décor are packed up.

• Transport Gifts and Belongings: Arrange transportation for gifts and belongings.

• Thank Vendors: Express gratitude to all vendors and service providers.

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