What Is an Improvement Plan?
An improvement plan is a formal document stating that any performance issues observed and must be improved in order to establish a good standing in the company. It would be a process to be undergone if one of your employees struggles in work and would turn it around resulting in better performance. Mostly, an improvement plan is taken negatively but little did they know, it would be a great asset to perform well in the company.
How to Write an Improvement Plan
The main purpose of an improvement plan is to identify failures that are associated with the job and other concerned behavior. One example of the goal of an improvement plan is for the employee's self-improvement to become a sufficient worker for the success of the business. Whether you are a company owner or an employee, these following steps would help you as to how to write a performance plan that is beneficial for the improvement.
1. Denote Performance Issues
The first step in PI planning is to determine what is the failure in performance. In denoting the mistakes, you must be objective, particular, and factual. Providing examples would be a good decision in explaining as to how intense the issue is.
2. Develop an Action Plan
The next step in achieving performance improvements is to develop an action plan in the problem. The action plan must be time-bound, relevant, and accurate. This process must be collaborative between the employer and employee. Talk to your employees about it and ask for clarifications for vague points and to exercise employee's ownership. In developing the action plan, set a standard for performance improvement plans. For instance, this particular month must have more or less 10% fewer errors.
3. Provide a Timeline for Performance Improvement Goals
Creating a timeline can be a great factor in monitoring the performance of the employee under a performance improvement plan. The timeline must set a benchmark of the start and end date of the improvement plan. A performance plan usually takes 30 to 90 days to achieve because you would meticulously track the performance and observe if improvements are observed.
4. Mention Instrument Used to Measure Progress
To clear yourself from confusion, you must present as to what measuring tool would you use in measuring the performance of your employee. Varied goals must use varied instruments in measurements.
5. Review Your Improvement Plan
The assigned personnel for the work plan must consult it to all of the administration for further concerns and approval. It is the responsibility of the personnel to make sure that it is documented well, accurate statements and without personal involvement in the results.
6. Conduct the PIP
After making sure that you are ready, ask feedback from your employees and mention as to what aspect would an improvement need. Afterward, the employer and employee must sign so you can conduct the performance improvement plan for your company. Expecting some results would not harm you because this would greatly help your company and your employee.