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Writing Donation letters using Microsoft Word

Donation Letters are also an appeal to Man's intrinsic, altruistic and charitable qualities. For example, the recent environmental disaster made by wildfires burning the vastness of the Amazon Rainforest led G7 to offer $22 million of aid. A well written Donation Letter guarantees sponsorships and fundraising effectively. To be able to create a well-written Donation Letter, we will give you tips on how to easily do it in Microsoft Word.

1. Make A List Of Recipients

A Donation letter is a written request to benefactors asking for donations or support to a particular charitable event, projects by non-profit organizations or advocacies from cause-oriented groups. Before writing one, make a list of intended recipients. You can search in phone directories, social media accounts, and business brochures. Take note of names, addresses, email addresses, and phone numbers.

2. Write Using Microsoft Word

Write your donation letters using Microsoft Word. Microsoft word is the widely known word processing application commonly used in the market. Writing well with Microsoft Word is easily accomplished using its user-friendly interface that comes with a wide array of text editing and formatting tools. Microsoft Word does not only help you write a well-written Donation letter but it also enables you to write necessary documents like Donation Agreement, Donation Form, and Donation Receipt as well.

3. Letter's Content

Writing a Donation Letter is no different from writing a business letter. To start with, your header should contain the name of the Non-Profit Organization you are part of and the logo of that organization as well. You also have to include your Non-Profit's contact details, Physical address, Web address, if you have one and the name of the Contact Person as well.

Start your letter with a proper salutation to the prospective Donor or Benefactor. You can either address them Formally starting with titles like Reverend if you're tying up with the Church. Or be informal by addressing them with their first names. After that, acknowledge your Benefactor's relationship to your organization and how important your benefactor's part is to your cause. Next is to state and explain your cause, why it has to be addressed, what the necessary actions are to be taken. If writing to a regular donor, it's also important to include a brief progress report. You might also include stories from beneficiaries. In closing your letter don't forget to reemphasize the need to help and wish the recipient well. Say thank you and sign the letter right after.

4. Save and Print

After you're done writing your donation letter, you have to save your document for future reference. After saving your document, you can now hit the print button. Although it is fairly easy to just email your donation letters, printed letters easily get noticed and read immediately. Plus, a printed letter adds legitimacy to your organization and it's advocacy.

5. Use Ready-Made Templates

Advocacies call for urgent notice and actions. For well-written Donation Letters needed in an urgent, make use of our Ready-Made Donation Letter Templates in Microsoft Word Format. Our Ready-Made Donation Letter Templates is well-formatted and already has the essential features needed. Our Ready-Made Donation Letter Templates are Highly Customizable to your needs and Ready for Print.

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