How To Create A Flowchart In Microsoft Word
According to an article published in Computer World, there are approximately 18.2 million software developers in the world. And they're using flowcharts to analyze, plan, document, design, and develop software.
Follow the guide below to create a flowchart for your software project in Microsoft Word.
1. Brainstorm the Algorithm or Process
To begin, brainstorm the algorithm or process that your flowchart will present together with the team. And list down them down in order so you won't get confused as you form the chart later on.
2. Add and Supply the Shapes
With the data you have, you can now form the software flowchart. To start, select, and add a shape to your document. Then, insert the text to the shape. Continue doing this until you have entered all the data in its designated shape.
3. Arrange and Connect the Steps
After inserting all the data into its designated shape, arrange them in sequence to form your simple chart. Then, connect them using an arrow connector so that it's easy to identify the flow of the process or algorithm.
4. Fill the Shapes with Color
Use a color scheme to identify decision-making steps or highlight a specific path or other things in your flowchart. Doing so will also make your chart look fun and attractive.
5. Review the Chart
Go through your flowchart one more time to ensure that there aren't any errors or mistakes. Then, present this to others and have them point out the errors and mistakes.
How Do You Add a Shape to your Word Document?
To add a shape into your Word document:
1. Click the Insert tab.
2. Click Shapes under the Illustrations group.
3. Choose a shape from the drop-down menu.
4. Select the shape to open it.
How Do You Insert a Shape with Text in Microsoft Word?
To insert a text to a shape:
1. Right-click on a shape and click the Add Text command.
2. Type in the text you wish to appear on the shape.
Why Use a Flowchart?
A flowchart is a diagram that visually presents a process or workflow. It's the perfect tool to use when you want to inform individuals about how a process works. Also, through this, project teams can determine the elements of a process and understand the relationship among steps.
What are the Common Types of Flowchart?
There are four common types of flowchart:
1. Process Flowchart. You use a process flowchart for project planning or illustrating how a particular process works.
2. Workflow Flowchart. You use a workflow flowchart for understanding how data flows.
3. Swimlane Flowchart. You use a swimlane flowchart for describing how different departments interact from one another.
4. Data Flowchart. You use a data flowchart for showing the way how a data flows.
What are the Benefits of Using Flowcharts?
Using a flowchart has a lot of benefits, and this includes:
1. Visual Clarity.
2. Problem Solving.
3. Effective Coordination.
4. Increase in Efficiency.
5. Effective Analysis.
6. Instant Communication.
7. Proper Documentation.