FREE Construction Letter Templates & Examples

A construction letter is a document for communication of a message, query, demand, etc. It circulates a message from one person to the other on a specific subject of a construction project. 

• To communicate. 
• To lead a discussion. 
• To ask and inform. 
• To demand. 
• To build rapport. 

• The heading with the return address with the date. 
• The inside address meaning the recipient’s address. 
• The salutation or the greeting. 
• The main body. 
• A complimentary close. 
• A signature line. 

Two types of letters are used in construction businesses:

• Inquiry letters that have a tone of asking or a request. 
• Information letters that have a tone of response and notifying. 

• Add a title and a title preamble. 
• The work description. 
• Add financial information. 
• Add payment details, like the amount, due date, and fees. 
• Give a project description. 
• Description of the handling of a work change order. 
• Add how to resolve claims and disputes.