Free AI Email Signature Generator Online
Make Email Signatures, Customize Online with Design Editor
Template.net’s Free AI Email Signature Generator makes it easy to create consistent and professional-looking signatures in just a few seconds. Whether you need a formal signature for corporate communications or a personalized one for networking, the AI builds a layout that fits your tone and brand. Use our intuitive drag-and-drop editor to adjust text, add logos, social icons, brand colors, or even interactive links. Finalize your design and instantly export it for Gmail, Outlook, Yahoo, or any other email platform.
Design Professional, Branded Email Signatures for Free
Everything you need to elevate your email identity—without the hassle of manual formatting.
AI-Powered Email Signature Generation
Simply enter your name, role, and business details, and the AI creates a structured, professional signature layout. It includes default sections like job title, contact info, social icons, and a personalized closing.
Industry-Based Layouts
Get signature designs suited for professionals in legal, medical, creative, academic, or business fields. The generator adjusts format and tone based on your prompt.
Editable Templates and Fields
Edit each text field including name, role, phone, email, website, and address. Rearrange sections or add new ones such as disclaimers, pronouns, or calendar links.
Drag-and-Drop Signature Editor
Use a visual editor to move elements around, insert images, adjust spacing, and change font styles. You can fully customize the layout to match your branding.
Support for 20+ Languages
Create email signatures in English, Spanish, Chinese, Hindi, Arabic, Portuguese, Bengali, Russian, Japanese, French, German, Korean, Italian, Turkish, Vietnamese, Urdu, Persian, Polish, Thai, or Punjabi, and many more. Perfect for multilingual businesses and international teams.
1-Click Brand Kit Integration
Apply your brand’s logo, font, and color scheme instantly. Keep every employee’s email signature visually aligned with your company identity.
Multiple Signature Layout Options
Choose from vertical, horizontal, or block-based formats. Each layout can be previewed before you finalize your design.
Add Social Media Icons and Links
Insert clickable icons for Facebook, Instagram, LinkedIn, X (Twitter), Pinterest, Messenger, WhatsApp, or Reddit. Drive engagement and grow your online presence.
Download in Multiple Formats
Export your signature in PNG, HTML, PDF, or SVG formats. Use for direct embedding in email clients or for web-based signatures.
Save to Cloud Storage
Store your generated signatures in Google Drive, Dropbox, or OneDrive. Maintain versions for personal, department, or company-wide use.
Mobile and Desktop Modes
See exactly how your signature will appear on mobile and desktop email clients. Make responsive layout adjustments as needed.
Interactive Call-to-Action Buttons
Add “Schedule a Call,” “Visit My Website,” or “Leave a Review” buttons to encourage action from recipients. Each button is fully customizable and linkable.
Real-Time Collaboration Features
Invite marketing or HR teams to co-edit or approve email signature designs. Assign permissions and manage feedback within one workspace.
Multiple User Signatures
Create consistent signature layouts for multiple team members or departments in a single session. Ideal for company-wide rollouts or onboarding.
Built-In Icon and Logo Library
Choose from thousands of icons, symbols, and placeholder logos to enhance your design. Replace easily with your own uploaded assets.
Reusable Signature Templates
Save your design as a template for repeated use across teams or future hires. Save time while keeping your brand consistent.
Legal Disclaimers and Certifications
Add optional blocks for legal notes, GDPR messages, or professional certifications. Customize their placement and styling as needed.
Analytics-Ready with Trackable Links
Insert UTM-tagged URLs or link shorteners for website and campaign tracking. Measure clicks and engagement directly from your email signature.
How to Make a Free AI-Generated Email Signature
Build a branded and professional email signature in just three simple steps. No manual formatting.
Step 1: Enter Your Prompt & Generate a Signature
Begin by typing or speaking a short description like “Email signature for Jessica Hwang, VP of Marketing at Orion Agency with website and phone.” The AI will generate a complete signature layout with your name, title, and all relevant contact and social information. You’ll get multiple style suggestions, each formatted for use in modern email clients.
Step 2: Customize Details, Icons, and Design
Choose a layout and open it in the design editor to personalize your details. Update your email address, phone number, brand colors, and social media icons. You can also add a company logo, adjust text styles, insert buttons, and reposition fields to match your preferences.
Step 3: Export, Embed, and Use Instantly
Download your signature in HTML, PNG, SVG, or PDF format. You can embed it in Gmail, Outlook, Apple Mail, or web-based platforms—or share it with IT for company-wide setup. Save your design to Google Drive, Dropbox, or OneDrive, and use your signature across desktop and mobile email apps.
Create Email Signatures in Seconds and Start Building Brand Credibility
Generate Polished, Branded Signatures Instantly
Leave behind plain text or inconsistent email endings. Our AI helps you create signatures that reflect your identity and professionalism in every communication.
Customize Signatures for Every Department or Role
Easily generate and customize unique versions for marketing, HR, finance, or sales while maintaining brand consistency. Update titles, links, and icons per user without starting from scratch.
Distribute and Embed Across Teams and Platforms
Export for Gmail, Outlook, or enterprise systems. Share signatures via email, QR code, or live link, and store copies on Google Drive or Dropbox for onboarding use.
Stay Organized with Smart Signature Management
Create folders by team, campaign, or region. Use templates and version history to manage employee signature updates with confidence and structure.
Email Signature FAQs
What is an email signature?
An email signature is a personalized block of text and visuals at the bottom of an email, typically including your name, title, company, contact details, and branding elements. It adds professionalism and reinforces identity in digital communication.
How do I generate an email signature using the AI Email Signature Generator?
Enter your details in a simple prompt like “Signature for Olivia Smith, CEO with LinkedIn and phone number,” and the AI creates a ready-to-edit layout. You can customize it with your logo, social links, and styling.
Is the generator free to use?
Yes. Template.net’s AI Email Signature Generator is completely free. You can generate, customize, and export your signature without signing up.
What file formats can I download my signature in?
You can export your email signature in PNG, PDF, SVG, or HTML. These formats are compatible with most email clients and systems.
Can I create signatures in different languages?
Absolutely. You can generate email signatures in English, Spanish, Chinese, Hindi, Arabic, Portuguese, Bengali, Russian, Japanese, French, German, Korean, Italian, Turkish, Vietnamese, Urdu, Persian, Polish, Thai, or Punjabi, and more.
What should an email signature include?
A good signature should include your full name, job title, company name, email, phone number, website, and social links. You may also include logos, disclaimers, or call-to-action buttons depending on your role.
What are the standard sizes or formats for email signatures?
Standard email signature sizes vary but are typically between 300 × 600 px and 400 × 800 px. The generator allows you to adjust layout dimensions for both mobile and desktop compatibility.
