Free AI Out of Office Message Generator
Create Out of Office Messages, Edit Online with AI-Powered Out of Office Editor
Template.net’s Free AI Out of Office Message Generator helps you craft polite, professional, and informative auto-replies in seconds. Edit online with your name, return date, alternate contact, and custom notes. Whether you're traveling, on leave, or in a different time zone, communicate clearly with clients, colleagues, or customers. Export in multiple formats or copy to email instantly.
Write Custom, Professional Out-of-Office Messages in Seconds
From vacation notices to emergency auto-replies, our AI-powered message builder helps you write clear, courteous, and brand-appropriate out-of-office responses, without overthinking it.
AI Brand Voice
Choose from formal, friendly, professional, or humorous tone settings. Our AI rewrites your out-of-office message to match your intent, whether you're setting boundaries during a vacation or simply notifying clients of limited availability. You can also generate messages in your brand’s voice, complete with tone, style, and personalized notes to maintain full consistency.
AI-Smart Formatting Suggestions
AI formats subject lines, greeting lines, return dates, contact alternatives, and call-to-action statements for a polished and helpful response.
Multiple Message Types Supported
Generate vacation replies, holiday notices, sick leave messages, maternity/paternity OOO messages, conference replies, or time zone-based auto-responses.
Smart Auto-Response Templates
Instantly create personalized out-of-office messages tailored to different occasions, from vacations to sick leave to holidays.
Smart Personalization
Auto-fill your name, role, department, return date, and delegate contact info to save time and reduce errors.
Auto-Suggested Subject Lines & Closings
AI suggests email subject lines like “Out of Office Until [Date]” and closing lines such as “Thank you for your patience” or “Warm regards.”
Multilingual Message Generation
Generate out-of-office messages in 20+ supported languages using text or voice prompts.
Languages supported: English, Spanish, French, Hindi, Arabic, Chinese, Portuguese, Bengali, Russian, Japanese, German, Korean, Italian, Turkish, Vietnamese, Urdu, Persian, Polish, Thai, and Punjabi.
Voice-Powered Drafting
Just say your leave details out loud, AI will create a full, polite auto-reply with all necessary info, ready to use.
Fully Customizable Text, Styles, and Layout
Change tone, formatting, spacing, and even personalize messages for clients or internal contacts.
Branding and Signature Control
Use your company’s signature format, logo, and style so your OOO message reflects your professional identity.
Date Range & Conditional Messaging
Add specific return dates, alternate contact info, and rules for different departments or senders.
Real-Time Proofreading
Check spelling, grammar, tone, and clarity in real time to ensure polite and professional communication.
Rewriting & Tone Adjustment
Ask AI to make your OOO message more formal, shorter, friendlier, or specific to a region or audience.
Export in Multiple Formats
Export messages as DOCX, TXT, PDF, or copy directly to your email autoresponder settings.
Real-Time Collaboration
Share drafts with your manager, assistant, or HR team to confirm wording before setting it live.
Secure Cloud Workspace
Save commonly used OOO templates in a secure cloud folder for quick access next time you’re away.
Translate Full Messages Instantly
One-click translation of your entire message, great for communicating with international clients or vendors.
Share or Embed Anywhere
Use the message in email platforms, customer service inboxes, internal chats, or client communication tools.
Add Signature Blocks
Insert full professional email signatures, titles, or alternative contacts in every auto-reply.
Attach Files & Media
Include relevant files, documents, or a link to your calendar or scheduling page for future appointments.
Insert Working Hours or Time Zones
Clearly show your standard availability, current time zone, or expected response time.
Add Photos or Company Logos
Use images or logos to personalize auto-replies for branded communication.
Add Charts and Status Info (Optional)
Share workload availability charts or current project status if needed for recurring clients.
Add Tables and Contact Lists
Include tables showing team contact info or temporary responsibilities while you're away.
How to Write a Free AI-Generated Out-of-Office Message
Just enter your away details, review the result, and export your polished OOO message in minutes, auto-ready and professional.
Step 1: Start with a Prompt
Type or speak your message’s purpose, such as: “Out of office for vacation,” “On leave until Monday,” or “Out sick, please contact John.” Our AI instantly understands your context and begins crafting your automatic reply.
Step 2: Generate and Edit
In seconds, you’ll receive a polished out-of-office message tailored to your situation. You can adjust the tone, add custom details like dates or contacts, or generate different versions to match professional or casual tones.
Step 3: Finalize and Share
Add your name, role, and any personalization. Then copy your message or export it in TXT, PDF, DOCX, or share it via Email, Slack, LinkedIn, WhatsApp, X (Twitter), or generate a QR code or live link to auto-apply it across platforms.
Work Smarter and Communicate Responsibly
Generate Out of Office Messages That Represent You
Apply your company’s communication style in seconds. From subject lines to tone, every element of your message reflects your identity and professionalism.
Reuse, Repeat, and Scale Easily
Save high-performing messages as reusable templates. Edit details and send them across departments or campaigns, no need to start from scratch every time you're away.
Share Instantly, Collaborate Smoothly
Download or send messages in DOCX, PDF, or TXT formats. Share online, collaborate in real-time, and collect feedback, without messy threads or scattered emails.
Smart Workspaces for Teams
Build a shared workspace for managing OOO messages. Control access, manage templates, store team preferences, and ensure consistent communication across the organization.
Out-of-Office Message FAQ
What is an out-of-office message and why is it important?
An OOO message is an automatic email reply sent when you're unavailable. It informs contacts of your absence and helps manage expectations during that time.
How do I write an out-of-office message using AI?
Use the AI Out of Office Message Generator. Just enter your leave info, and AI creates a professional, editable message for you.
Can I customize the tone and format?
Yes. You can adjust the tone to be formal, friendly, short, or detailed, and edit the structure as needed.
Can I write messages in other languages?
Absolutely. The tool supports 20+ languages for international communication or global teams.
Can I reuse or edit older OOO messages?
Yes. Paste your previous message, and AI can update names, dates, tone, or backup contacts in seconds.
Can I include contact information or backup person details?
Definitely. AI lets you add delegate names, contact emails, or departments to ensure no communication gaps.
Can I export or directly use the message in my email?
Yes. You can export the message or copy it directly to your Gmail, Outlook, or other email platform.
