Sports Club Meeting Minutes
Meeting Title: Monthly Sports Club Strategy Meeting
Date: January 2, 2055
Time: 6:00 PM
Location: Community Center, Room 3
Meeting Facilitator: Clint Renner
Minutes Prepared By: [Your Name]
1. Attendance
Below is the list of individuals who were present at the meeting:
Name | Position/Role | Present (P) / Absent (A) |
|---|
Clint Renner | Club President | P |
[Your Name] | Club Secretary | P |
Lester Nolan | Treasurer | P |
Elvie Block | Membership Chair | A |
Drake Feeney | Events Coordinator | P |
2. Approval of Previous Meeting Minutes
The minutes from the previous meeting on December 5, 2054, were reviewed and approved.
Motion to approve: Clint Renner
Seconded by: Lester Nolan
Approved by majority vote
3. Agenda Items
A. Budget Planning for 2055
Discussion:
Lester Nolan presented the preliminary budget for the 2055 season, highlighting expected expenses for team uniforms, event costs, and facility maintenance.
Decision Made:
The budget was approved with minor revisions regarding event costs.
Action Items:
Finalize budget document - Assigned to Lester Nolan - Due by January 10, 2055
Submit a budget proposal for approval - Assigned to Clint Renner - Due by January 15, 2055
B. Recruitment Campaign for New Members
Discussion:
Elvie Block proposed a new recruitment strategy targeting local schools and community centers to increase club membership. Since Elvie Block was absent, the proposal was tabled for further discussion at the next meeting.
Decision Made:
To revisit recruitment strategy in the next meeting.
Action Items:
Prepare promotional materials for schools - Assigned to [Your Name] - Due by January 20, 2055
Set up a recruitment meeting with local schools - Assigned to Drake Feeney - Due by January 25, 2055
C. Annual Charity Tournament
Discussion:
Drake Feeney presented details about the upcoming charity tournament scheduled for March. He discussed possible sponsors and the need for volunteers.
Decision Made:
Approved the tournament date and agreed to proceed with initial sponsorship outreach.
Action Items:
Contact potential sponsors - Assigned to Drake Feeney - Due by January 10, 2055
Confirm volunteer list - Assigned to [Your Name] - Due by February 1, 2055
4. Open Discussion / Other Business
Clint Renner proposed that the club should look into upgrading the current equipment, especially for the youth teams.
Decision Made: The proposal was noted, and further discussion on equipment upgrades will occur next month.
Action Items: Research equipment suppliers - Assigned to Lester Nolan - Due by February 5, 2055
5. Next Meeting Details
Date and Time | Location | Agenda Items |
|---|
February 2, 2055, 6:00 PM | Community Center, Room 3 | Recruitment Strategy Update, Equipment Upgrade Discussion, Club Member Feedback |
6. Meeting Adjournment
Minutes approved by:
Clint Renner
Club President
January 5, 2055
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