Club Meeting Minute
Club Name: [Your Company Name]
Date: January 2, 2055
Time: 6:00 PM – 7:30 PM
Location: Community Hall, Green Meadow Park
1. Call to Order
Chairperson Jane Miller called the meeting to order at 6:00 PM. Jane welcomed attendees and provided a brief overview of the agenda, emphasizing plans for upcoming events and fundraising activities.
2. Attendance
Present Members
Name | Role/Position |
|---|
Jane Miller | Chairperson |
Tom Reed | Treasurer |
[Your Name] | Secretary |
Sarah Lopez | Event Coordinator |
Mark Wilson | Volunteer Coordinator |
Absent Members
Name | Reason |
|---|
Alice Johnson | Personal commitment |
Brian Harper | Illness |
3. Approval of Previous Meeting Minutes
The minutes from the previous meeting on December 10, 2054, were reviewed. Tom Reed moved to approve the minutes, and [Your Name] seconded. The minutes were approved unanimously.
4. Agenda Items
4.1 Item One: Spring Cleanup Drive
Discussion:
Sarah Lopez presented the proposed dates and logistics for the Spring Cleanup Drive, emphasizing the need for more volunteers. Members discussed potential sponsors for equipment and refreshments.
Decisions:
Event to be held on March 15, 2055.
Sarah will draft and circulate a sponsorship proposal for review by January 15, 2055.
Action Items:
Task | Responsible Member | Deadline |
|---|
Finalize event details | Sarah Lopez | February 10, 2055 |
Recruit volunteers | Mark Wilson | February 28, 2055 |
4.2 Item Two: Annual Fundraising Gala
Discussion:
Tom Reed presented the club's budget for the Annual Gala, highlighting funding gaps. Members brainstormed themes, with "Green Renaissance" being the most favored.
Decisions:
Action Items:
Task | Responsible Member | Deadline |
|---|
Confirm venue and theme | [Your Name] | January 20, 2055 |
Prepare invitation list | Jane Miller | February 1, 2055 |
5. New Business
Tom Reed proposed a review of membership fees to ensure sufficient funds for the upcoming year. The motion was tabled for further discussion at the next meeting.
6. Announcements
Next Meeting: Scheduled for February 5, 2055, at 6:00 PM in the Community Hall.
Volunteer Recognition: Acknowledgment certificates will be distributed during the next meeting.
Upcoming Events: Reminder about the Green Fair on January 15, 2055.
7. Adjournment
The meeting was adjourned at 7:30 PM. Members expressed appreciation for the collaborative discussions and progress made on key initiatives.
8. Signature
Prepared by:
[Your Name]
Secretary
Approved by:
Jane Miller
Chairperson
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