Free School Licensing Contract

I. The Parties

This School Licensing Contract ("Contract") is made and entered into on [Month Day, Year] ("Effective Date") by and between [Your Company Name] hereinafter referred to as the ("Licensee") with a primary place of business at [Your Company Address] and [Licensor's Name] hereinafter referred to as the ("Licensor") with a primary place of business at [Licensor's Address] collectively referred to as the ("Parties").

WHEREAS, the Licensor is the owner of certain intellectual property and other assets relevant to the operation of schools;

WHEREAS, the Licensee desires to obtain a license to use said intellectual property and assets in connection with the operation of its educational institution(s);

WHEREAS, the Licensor is willing to grant such a license to the Licensee under the terms and conditions set forth in this Contract;

NOW THEREFORE, in consideration of the mutual covenants and promises herein contained, the Licensee and the Licensor hereby agree as follows:

II. Grant of License

A. Scope of License

1. Licensor's Grant: Licensor grants Licensee a non-exclusive, non-transferable license to use the intellectual property as defined in this Contract. This includes, but is not limited to, textbooks, digital resources, and proprietary teaching methods. This license is limited to use within the educational programs operated by the Licensee.

2. Usage Limitations: Any use of the intellectual property outside the scope of the Licensee's educational programs is strictly prohibited unless pre-approved in writing by the Licensor. This ensures that the integrity and intended use of the intellectual property are maintained.

3. Prohibition on Sublicensing: The Licensee shall not sublicense, assign, or transfer the license to any third party without the prior written consent of the Licensor. This clause ensures the Licensor retains control over who uses their intellectual property.

4. Compliance with Laws: The Licensee must ensure that all uses of the intellectual property comply with relevant local, state, and federal laws and regulations. This includes adhering to educational standards and copyright laws.

5. No Ownership Rights: Licensee acknowledges that nothing in this Contract shall give it any ownership rights to the intellectual property. All rights, titles, and interests in the intellectual property remain with the Licensor.

B. Term

1. Initial Term: The term of this Contract shall be for an initial period of [3] years commencing on the Effective Date. This provides a stable period during which both parties can benefit from the agreement.

2. Renewal: Upon expiration of the initial term, this Contract may be renewed for consecutive [1] year terms upon mutual written agreement by the Parties. This clause allows for the continuation of the partnership if both parties are satisfied.

3. Termination for Breach: Either party may terminate this Contract with [30] days' written notice if the other party breaches any term and fails to cure such breach within [30] days of receiving notice of the breach. This ensures that breaches are addressed promptly.

4. Post-Termination Obligations: In the event of termination, Licensee shall immediately cease all use of the intellectual property and return or destroy all copies in its possession. This protects the Licensor’s rights and ensures compliance post-termination.

C. Licensee's Responsibilities

1. Usage Monitoring: The Licensee shall monitor its use of the intellectual property to ensure it adheres to the terms of the license. Regular audits and reviews should be conducted to maintain compliance.

2. Reporting Requirements: Licensee agrees to provide periodic reports to the Licensor detailing how the intellectual property is being used within its educational programs. This transparency helps the Licensor ensure proper use.

3. Training and Support: The Licensee must ensure that its staff is adequately trained to use the intellectual property effectively and in accordance with the Contract. This includes attending any training sessions provided by the Licensor.

III. Payments

A. License Fee

1. Annual License Fee: Licensee agrees to pay Licensor an annual license fee of [$40,000.00] for the rights granted herein. This fee compensates the Licensor for the use of their intellectual property.

2. Quarterly Installments: The annual license fee shall be paid in equal quarterly installments of [$10,000.00], due on the [first] day of each quarter. This structure provides a manageable payment schedule for the Licensee.

3. Electronic Payment: Payments due to the Licensor shall be made by electronic funds transfer to an account specified by the Licensor. This ensures timely and efficient payment processing.

4. Late Payment Penalty: Late payments shall incur a penalty of [1.5]% per month on the outstanding balance until fully paid. This clause encourages timely payments.

5. Unconditional Obligations: All payment obligations are unconditional and not subject to any setoff, deduction, or counterclaim. This ensures that payments are made consistently and without delay.

B. Auditing Rights

1. Annual Audits: Licensor reserves the right to audit Licensee's records [once] per year to ensure compliance with the payment terms of this Contract. This helps verify that the correct payments are being made.

2. Audit Procedure: The audit shall be conducted during normal business hours with reasonable notice to Licensee. This ensures the audit process is not disruptive.

3. Underpayment Consequences: If an audit reveals an underpayment of more than [5]%, Licensee shall bear the cost of the audit and immediately pay the balance due with interest. This clause protects the Licensor from financial discrepancies.

4. Access to Records: Licensee agrees to provide the Licensor with access to all relevant records and documents necessary to conduct the audit. Transparency is crucial for accurate auditing.

IV. Intellectual Property

A. Ownership

1. Exclusive Rights: All intellectual property rights, including but not limited to copyrights, trademarks, and patents, shall remain the exclusive property of the Licensor. This ensures that the Licensor retains full control over their creations.

2. Proprietary Notices: Licensee shall not remove or alter any proprietary notices on any licensed materials. This helps protect the integrity and ownership of the intellectual property.

3. Derivative Works: Any derivative works created by the Licensee using the intellectual property shall be the property of the Licensor unless otherwise agreed in writing. This clause safeguards the Licensor’s rights over adaptations of their work.

4. Notification of Infringement: Licensee must notify Licensor of any suspected infringement of the intellectual property by third parties. This helps the Licensor take timely legal action if needed.

B. Protection of Rights

1. Reasonable Steps: Licensee shall take all reasonable steps to protect the intellectual property from unauthorized use or disclosure. This includes implementing security measures and monitoring usage.

2. Immediate Notification: Licensee agrees to immediately notify Licensor of any unauthorized use of the intellectual property by third parties. Prompt notification allows for quick action to mitigate any damage.

3. Cooperation in Legal Actions: Licensee shall cooperate with Licensor in any legal actions taken to protect the intellectual property rights. This collaboration strengthens the Licensor’s position in legal proceedings.

4. Cost Allocation: Costs associated with protecting intellectual property rights shall be borne by the Licensor unless the unauthorized use is attributed to the Licensee's failure to comply with this Contract. This ensures fair distribution of legal costs.

V. Confidentiality

A. Confidential Information

1. Definition: Confidential information includes any and all proprietary information, technical data, trade secrets, and know-how disclosed by either party. This broad definition ensures comprehensive protection.

2. Protection Obligation: Each party agrees to protect the confidential information of the other with the same degree of care it uses for its own confidential information. This standard ensures a high level of security.

3. Exclusions: Confidential information shall not include information that is already known to the receiving party, becomes publicly known, or is rightfully received from a third party. This clause defines the boundaries of confidentiality.

4. Non-Disclosure: Each party agrees not to disclose any confidential information to any third party without the prior written consent of the disclosing party. This protects the sensitive information from unauthorized access.

5. Survival Clause: The confidentiality obligations shall survive the termination of this Contract for a period of [5] years. This ensures long-term protection of confidential information.

B. Exceptions

1. Legal Requirements: Confidential information may be disclosed to the extent required by law, provided the disclosing party gives prompt notice to the other party. This allows for compliance with legal obligations.

2. Authorized Disclosure: Confidential information may be disclosed to employees, consultants, or advisers who need to know the information for the purposes of this Contract, provided they are bound by confidentiality obligations. This ensures that only necessary parties have access to sensitive information.

3. Security Measures: The parties agree to implement appropriate security measures to protect confidential information from unauthorized access or disclosure. This includes physical and digital safeguards.

4. Return of Information: Upon termination of this Contract, each party shall return or destroy all confidential information received from the other party. This ensures that confidential information is not retained unnecessarily.

VI. Warranties and Representations

A. Licensor Warranties

1. Authority to Grant License: Licensor represents and warrants that it has the right and authority to grant the license described in this Contract. This assures the Licensee of the legitimacy of the license.

2. Non-Infringement: Licensor warrants that the intellectual property does not infringe upon any third-party rights. This protects the Licensee from potential legal disputes.

3. Indemnification: Licensor will indemnify Licensee against any claims arising from a breach of these warranties. This provides financial protection for the Licensee.

4. Functional Assurance: Licensor warrants that the intellectual property will function as described in provided materials. This ensures that the Licensee can rely on the effectiveness of the intellectual property.

5. Compliance with Laws: Licensor warrants that the intellectual property complies with all applicable laws and regulations. This protects the Licensee from legal risks.

B. Licensee Warranties

1. Authorized Use: Licensee represents and warrants that it will use the intellectual property only as permitted in this Contract. This ensures adherence to the agreed terms.

2. Legal Compliance: Licensee warrants that it will comply with all applicable laws and regulations in its use of the intellectual property. This mitigates legal risks for both parties.

3. Indemnification of Licensor: Licensee agrees to indemnify Licensor against any claims arising from its unauthorized use of the intellectual property. This clause protects the Licensor from potential misuse.

4. Necessary Approvals: Licensee warrants that it has the necessary approvals to enter into this Contract. This ensures that the Contract is legally binding and enforceable.

5. Quality Assurance: Licensee warrants that it will maintain the quality and integrity of the intellectual property as specified by the Licensor. This protects the Licensor’s brand and reputation.

VII. Indemnification

A. By Licensor

1. General Indemnity: Licensor agrees to indemnify, defend, and hold harmless Licensee from any claims, liabilities, and expenses arising from a breach of any warranty or representation made by Licensor. This provides comprehensive protection for the Licensee.

2. Coverage of Legal Fees: Licensor shall cover all legal fees and damages awarded against Licensee in such claims. This ensures that the Licensee is not financially burdened by legal disputes.

3. Prompt Notification: Licensee must promptly notify Licensor of any claims and provide reasonable assistance in defense of any claims. This facilitates an effective defense strategy.

B. By Licensee

1. General Indemnity: Licensee agrees to indemnify, defend, and hold harmless Licensor from any claims, liabilities, and expenses arising from Licensee’s breach of this Contract. This ensures reciprocal protection for the Licensor.

2. Coverage of Legal Fees: Licensee shall cover all legal fees and damages awarded against Licensor in such claims. This clause ensures that the Licensor is not financially burdened by the Licensee’s actions.

3. Prompt Notification: Licensor must promptly notify Licensee of any claims and provide reasonable assistance in defense of any claims. This cooperation is essential for an effective defense.

4. Mitigation of Damages: Both parties agree to use reasonable efforts to mitigate any damages arising from claims covered under this indemnification clause. This helps minimize potential losses.

VIII. Limitation of Liability

A. Exclusion of Damages

1. Indirect Damages: Neither party shall be liable to the other for any indirect, incidental, special, or consequential damages arising out of this Contract. This includes damages such as lost profits or revenue.

2. Advised Possibility: This exclusion applies even if one party has been advised of the possibility of such damages. This ensures that both parties understand the limits of liability.

3. Scope of Exclusion: This exclusion of damages covers, but is not limited to, loss of use or loss of data. This comprehensive exclusion protects both parties from unforeseen losses.

B. Cap on Liability

1. Total Liability: The total liability of either party for any and all claims arising out of or related to this Contract shall not exceed the total amount paid by the Licensee to the Licensor in the [12] months preceding the claim. This cap limits financial exposure.

2. Cumulative Limitation: This limitation of liability is cumulative and not per incident. Multiple claims shall not expand this limitation. This ensures predictable and manageable financial risk.

3. Exclusions to Cap: The cap on liability does not apply to claims arising from gross negligence or willful misconduct. This ensures accountability for serious breaches of conduct.

4. Notice of Claims: Any claims must be brought within [6] months of the event giving rise to the claim. This ensures timely resolution of disputes.

IX. Governing Law and Dispute Resolution

A. Governing Law

1. Applicable Law: This Contract shall be governed by and construed in accordance with the laws of the state of [State Name], without regard to its conflict of laws principles. This ensures legal consistency and predictability.

2. Jurisdiction: Both parties consent to the exclusive jurisdiction of the state and federal courts located in [State Name] for any disputes arising out of this Contract. This clause provides a clear legal venue for resolving disputes.

B. Dispute Resolution

1. Good Faith Negotiations: In the event of any dispute, controversy, or claim arising out of or relating to this Contract, the parties shall first attempt to resolve the matter through good faith negotiations. This encourages direct and amicable resolution.

2. Binding Arbitration: If the parties are unable to resolve the matter within [30] days, either party may submit the dispute to binding arbitration under the rules of the [American Arbitration Association]. This provides a structured and fair resolution process

3. Arbitration Location: The arbitration shall be conducted in [State Name], and the decision of the arbitrator shall be final and binding on both parties. This ensures a convenient and authoritative resolution.

4. Cost Sharing: The costs of arbitration shall be shared equally by the parties unless otherwise determined by the arbitrator. This encourages fair and equitable resolution.

X. Miscellaneous

A. Notices

1. Written Communication: All notices, requests, and other communications under this Contract shall be in writing and shall be deemed to have been duly given when delivered personally, sent via certified mail, or sent by recognized overnight courier service. This ensures clear and documented communication.

2. Address Specification: Notices shall be addressed to the parties at their respective addresses set forth at the beginning of this Contract or at such other addresses as may be specified by either party in writing. This ensures accurate and reliable delivery.

3. Electronic Notice: Notices by electronic mail or facsimile shall constitute notice only if they are followed by a hard copy sent via one of the methods described above. This provides a backup to ensure receipt.

B. Force Majeure

1. Definition: Neither party shall be liable for any failure or delay in the performance of its obligations under this Contract if such delay or failure is caused by events beyond its reasonable control, including acts of God, war, acts of terrorism, strikes, government regulations, natural disasters, or other similar events. This protects both parties in extraordinary circumstances.

2. Notification: The affected party shall notify the other party as soon as possible and shall use all reasonable efforts to mitigate the effects of the force majeure event. This ensures timely communication and efforts to minimize impact.

3. Resumption of Performance: Once the force majeure event is resolved, the affected party shall promptly resume performance of its obligations under this Contract. This clause ensures continuity and resumption of normal operations.

C. Entire Agreement

1. Integration Clause: This Contract constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations, representations, or agreements, whether written or oral. This ensures clarity and comprehensiveness.

2. Amendments: Any amendments or modifications to this Contract must be made in writing and executed by both parties. This ensures that all changes are mutually agreed upon and documented.

D. Severability

1. Validity of Provisions: If any provision of this Contract is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect. This ensures that the Contract remains operative even if a part is invalidated.

2. Modification of Invalid Provisions: The invalid or unenforceable provision shall be modified to the minimum extent necessary to make it valid and enforceable, reflecting the original intent of the parties. This maintains the integrity of the Contract.

E. No Waiver

1. Written Waiver: No waiver of any term or condition of this Contract shall be valid or binding unless agreed in writing by the party to be charged. This ensures that waivers are intentional and documented.

2. Future Enforcement: Failure to enforce any provision of this Contract shall not constitute a waiver of any future enforcement of that provision or any other provision. This protects the rights of both parties.

XI. Signatures

IN WITNESS WHEREOF, the Parties hereto have executed this Contract as of the Effective Date.

Licensee

[Authorized Representative Name]

[Your Company Name]

Date: [Month Day, Year]

Licensor

[Authorized Representative Name]

[Licensor's Name]

Date: [Month Day, Year]

School Templates @ Template.net