Administrative Assistant Scope of Work
1. Objective
The Administrative Assistant will provide comprehensive support to the Project Management team, facilitating the smooth execution of projects by handling administrative tasks, coordinating communications, and assisting in project tracking.
2. Key Responsibilities
Project Coordination: Assist in scheduling and organizing project meetings, maintaining project documentation, and tracking deadlines.
Communication: Serve as a point of contact for project-related inquiries, manage correspondence, and distribute project updates to stakeholders.
Documentation Management: Prepare, file, and manage project-related documents, including reports, meeting minutes, and project plans.
Task Tracking: Monitor and report on task completion, ensuring all project activities are documented and deadlines are met.
Administrative Support: Provide general administrative support to the Project Management team, including data entry, scheduling, and other related tasks.
3. Deliverables
Deliverable | Description | Due Date | Frequency | Responsible Party |
|---|
Project Meeting Schedule | Schedule and organize project meetings | Monthly on the 5th | Monthly | Administrative Assistant |
Project Documentation File | Maintain and update project documentation | Ongoing | As Required | Administrative Assistant |
Task Completion Reports | Track and report on task completion | Weekly on Mondays | Weekly | Administrative Assistant |
Correspondence Management | Manage and distribute project-related correspondence | Ongoing | Daily | Administrative Assistant |
Project Update Distribution | Distribute project updates to stakeholders | Bi-weekly on Fridays | Bi-weekly | Administrative Assistant |
4. Performance Metrics
Accuracy of Documentation: 95% accuracy in project documentation.
Timeliness: Adherence to all deadlines for deliverables.
Communication Efficiency: Timely and effective communication with stakeholders.
Task Completion: Successful tracking and reporting of project tasks.
5. Reporting Structure
The Administrative Assistant will report directly to the Project Manager. Regular updates and reports will be provided as outlined in the deliverables section.
6. Terms and Conditions
Duration: This SOW is effective from January 1, 2050, and will remain in effect until December 31, 2050, unless otherwise amended.
Confidentiality: The Administrative Assistant agrees to maintain confidentiality regarding all project-related information.
Compensation: Compensation details will be provided separately.
This Scope of Work ensures a structured approach to supporting project management activities and outlines clear expectations for the Administrative Assistant's role. For any questions or further clarification, please contact [YOUR NAME] at [YOUR EMAIL].
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