12+ Two Weeks Notice Letter Templates

How to Write a Two Weeks’ Notice Letter?

The two weeks’ notice is a courteous and respectful way to resign from your job and stay on good terms with your company. This standard resignation time frame serves as a buffer time that allows your employer to make a plan to pass off your responsibilities or to begin looking for your replacement. Like any other formal letter, the two weeks’ notice should be short and direct to the point. If you are planning to write this resignation letter, here are some tips:

1. Keep the Letter Short and Simple

Using a standard letter format, tell your employer that you are leaving the company, and indicate the intended date of your departure. Remain polite and courteous, but do not share more than you are comfortable with. You are entitled to your own privacy, so remember that you don’t have to share why you’re leaving, or whether or not you have a new job. If you resigned due to negative reasons, this is not the time to express such reasons; you can share all your thoughts during your exit interview.

2. Highlight Important Dates

Be sure to add the date of your submission and the date of your last day in the letter. This will allow your employer to keep a paper trail, and it makes it clear to them when you will be leaving.

3. Assure Employer About Pending Work

Include an assurance that you will finish your pending works in your last two weeks. This serves as an act of responsibility to your job and gives your employer a good impression of your work ethic. This will make it more likely for your employer to give you a good recommendation. If you feel it necessary, offer to help with training for those who will take over your role as well. However, if you’re still needed to do some work after your indicated last day, make sure that you also negotiate a fair rate.

4. Close on a Positive Note

Even when you thanked your employer earlier in the notice, it is a good idea to close with a positive note. Restate your gratitude for the knowledge and experience you gained during your time at the company.

General FAQs

• How do I write a letter of resignation?

  As a general rule, whether you are leaving your work on good terms or not, keep your letter short and concise, and remain polite throughout the letter. Avoid personal criticism as well, as you may save this for the exit interview.

• Can you quit a job on the spot?

  For most US employees, yes, you can quit your job on the spot, but it is not wise to do so. Leave on a good note and give out your standard two weeks’ notice to remain in good spirits with your employer.

• How long is a two weeks' notice, actually?

  Two weeks is that—two weeks, or 14 days from the date of notice, not business days. So if you submitted your two weeks’ notice on the first day of the month, your end date is expected to be on the fifteenth.

• Do you have to explain your reasons for leaving the job?

  You are entitled to your own privacy and you don’t have to indicate any reasons for leaving your job. However, if you feel the need to share, avoid negative tones; your resignation notice is not the avenue for ranting.

• Can you use your vacation time after submitting your two weeks' notice?

  While employees may still submit paid time off requests, employers may deny those requests as employers find it more difficult to find the right replacement during this period.