How to Write a Warning Notice
A warning notice is a formal document that indicates the employee's offense as per your company employee handbook or code of conduct. If you want some easy tips on how to write the said notice, we have a few that you can refer to below.
1. Write the Warning Number and Recipient Information
The first part of your notice should include the notice number; this is important for records and documentation purposes. You should also include the recipient information, including name, job title, and immediate head's name.
2. State the Offense
After the formal salutation, you should then start the notice by stating that the employee has committed an offense against company standards and policies. You should explain why it was considered an offense and who reported it to the HR department.
3. Indicate Date of Verbal Warning
If a verbal warning was given before the written warning about the same mistake, you should also include it in the notice. Aside from informing the employee that it is not the first time he/she committed the mistake, it is also needed for record-keeping.
4. List the Consequences
Lastly, list all the possible consequences should the employee fail to correct the offense. For example, you can indicate that the employee may receive a second verbal warning, a second written warning letter, a final verbal and written warning, or termination.
What details to include in a warning notice?
The following details should be present in your warning notice:
1. Company name
2. Warning number
3. Name of employee and job title
4. Name of supervisor
5. Date of issuance
7. Employee offense/s
8. Consequences for failure to correct offense
9. Supervisor signature and date
10. Employee acknowledgment
11. Employee signature and date
What are the possible reasons to issue an employee warning notice?
There are quite a few reasons why an employee can receive a warning notice, including not abiding by company policies, unprofessional behavior, or delinquency.
Does template.net have warning notice for employee performance issues?
Yes, the site has a couple of warning notice templates that you can use to issue to an underperforming employee. Other templates for other offenses are also available, like warning notice for behavior issues, attendance issues, and so much more. These templates are also available in various file formats.
Are warning notices recorded?
Yes, both verbal and written notices are recorded by the HR under employee improvement notes. Recording these notices allows the company to track whether the employee has corrected the past offenses or continue to commit wrongdoings, which can be grounds for termination.