While running a business or company, you may face problems of policy violation or misconduct from your employees. It's crucial to resolve these problems by sending verbal warning letters to those who fall short in doing the right thing. Use our collection of Verbal Warning Letter Templates and prepare the warning. Our products are printable, easy to edit, and fast to download. These are professionally written that will save you time and effort while writing. What are you waiting for then? Subscribe, download a template, and reprimand any wrongdoings your employees have committed.

What Is a Verbal Warning Letter?

A verbal warning letter is a document that an employer gives to an employee for reasons of poor performance, lateness, constant lateness, attendance problem, insubordination, and others.

How to Write a Verbal Warning Letter?

According to a research and advisory company, Gartner, Inc., they say that around 60% of misconduct in the workplace fails to be reported. Reported or not, misconduct in the workplace is a common problem. As an employer, it's essential to keep law and order in the workplace. It's your responsibility to reprimand the employees who are not doing well. To do that, you can send them verbal warning letters to lessen their negative actions. Write a simple letter of warning reading the tips below.

1. Keep It Formal

In writing any business letter, it's essential to maintain a formal tone. A formal tone will show that you are impartial and professional. This style of writing will not show disrespect toward the employee.

2. Write What You've Discussed

Mention in this employee letter the information you've discussed during your meeting. You also have to state your problem with the employee like punctuality, for instance. You also have to say what he or she should do about it. This is crucial for the documentation process.

3. Mention Other Important Details

In your formal letter, make sure that you include other essential details like how long the verbal warning stays in the employee file. You can also add some information on the employee's evaluation to help him/her improve their performance.

4. Include Consequences

Lastly, don't forget to write in the sample letter the consequences the employee will face if he or she fails to do what you both have agreed on. This way, the employee will be cautious and will not be surprised by what may happen if he/she doesn't adhere to the rules.

General FAQs

  • Should you document a verbal warning?

  • Can you refuse a verbal warning?

  • Can you skip a verbal warning?

  • What is the difference between a verbal warning and a written warning?

  • What is the progressive discipline process?

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