Quickly Create Warning Letters to Employees to Remind Them About Possible Repercussions for Their Actions. Easily Edit Online, Print or Share via Email.
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Most companies have strict performance, attendance, and behavior policies; any employee who fails to adhere to these policies will receive a warning or disciplinary action. Continuation of misconduct or negligence after a verbal warning means you need to issue a written warning to the employee. We have ready-made and editable Warning Letter to Employee Templates that come in Microsoft Word, Apple Pages, and Google Docs file formats to help you out. These templates are complete with professionally written content and format. Get hold of these templates today!
As the HR Manager, you are responsible for ensuring your staff performs up to the company standards. Writing a warning letter to underperforming employees is just one of your many tasks. And to help you out, we have some tips and tricks on making this task stress-free for you.
Since you're writing a letter for a professional purpose, it is only right to follow a professional format. Use a business letter format wherein there is a complete return address, date, salutation, closing, signature line, and acknowledgment line.
What is the letter for? Why is a warning letter necessary? Immediately answer these questions in the introduction of the letter. You should also write the date of the letter's issuance in the introduction.
If it is not the first warning issued to the employee, recount the latest warning—when was the last issue, what was it for, and the result of assessing the previously given reason. These details will ensure that proper warning levels, from verbal to final warning, were followed to avoid complaints.
Typically, you will give a verbal warning first, followed by two written warnings—the initial and final warning before you can terminate the employment. However, when an employee commits grave misconduct, warnings are not required before dismissal of employment.
Written warnings are formal warnings that are issued after failing to comply with the first verbal warning. These warnings go on the employee's record and will be strictly monitored.
Template.net has a huge collection of warning letter templates in various file formats, including Microsoft Word, Apple Pages, Google Docs, and PDF. These templates have pre-written content, which is easily editable to suit the writer's purpose and preferences. They are also compatible with most devices, such as laptops, tablets, and smartphones.
In most cases, an employee receiving a warning letter is required to sign the HR's copy of the letter as an acknowledgment that he/she received the warning on the specified date. The company can use it as evidence that proper procedure was followed for the employee's dismissal.