A travel agency agreement is a contract between a travel agent and a tour operator company giving the agency the authority to operate the business on its behalf. The company may give the agency all the rights to use it’s advertisement and promotional material as well. The agency has to provide regular updates about its sales and bookings on a monthly basis.
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5 Steps to Create a Travel Agency Agreement
Step 1: Mention the Names of Both the Parties
Give the names and addresses of the two parties who are going to sign the agreement, i.e. the company and the travel agency or the names of those who are going to sign on their behalf. For the company, it will be a member of the Board of Directors, while the agency may authorize a representative to sign the document on their behalf.
Step 2: Specify the Purpose of the Agreement
Define the subject or purpose of the agreement. Here the agent agrees to work on behalf of the promoter and engage in booking tickets, rooms and transport services for the company with the objective of expanding its customer base. The agency will be allowed to use the promotional material of the company to advertise for these services.
Step 3: Explain the Terms of Booking and Payment
The terms of payment will make it clear that all booking details should be sent to the promoter before the final confirmation. The promoter has the right to alter or cancel the booking due to any reason whatsoever. All the booking amount received will be sent to the promoter within seven days after confirmation and three days after confirmation in case of emergency bookings.
Step 4: Be Clear About Liabilities and Cancellation Charges
The travel agency will be held fully responsible for all the transactions made in the name of the company using the company account. In case of cancellation of bookings due to the agent, he will be liable to pay a certain amount as a loss recovery, according to the agreement. The company may apply some additional charges before signing the agreement.
Step 5: Duration of Agreement and Bank Details of Both the Parties
The agreement will need to specify the date of agreement and the duration for which it remains valid. If one of the parties wants to discontinue the contract, they may do so by giving an appropriate notice for the same. The bank details of both parties should be clearly mentioned for transaction purposes.
10+ Travel Agency Agreement Templates
1. Simple Travel Agency Agreement Template
This is a simple travel agency agreement template which is used to document the details of a an agreement between a company and a travel agent, which will give the agent the authority to operate the business for the company. The contract is binding on both parties as long as it is in existence. The duration of this contract here is indefinite but can be altered by the company at any point of time if there is a breach of contract.
2. Travel Agreement Template Sample
This elegantly designed template is a travel agency agreement sample created to transfer the operational rights of the business to the travel agent for a specific period of time to handle all bookings, services and sales for that period. The agency will be paid a commission percentage according to the sales target he manages to achieve.
3. Standard Travel Agency Agreement
You can use this standard travel agency agreement sample template to put together your agreement document. It gives you a pre- written detailed format which can be edited and customized easily. So now you don’t have to worry about leaving out important details. Just edit the relevant content, replace the title and add your related details wherever necessary.
4. Basic Travel Agency Agreement Template
Creating a formal agreement is not an easy job as it involves a lot of detailing. You also need to get the tone and language right. Hence it is better to use a ready-made template for the purpose, to minimize your effort and save time. This agency agreement template has covered all the necessary details required to complete your agreement formalities without any hassles.
5. Travel Agency Agreement Sample
This travel agency agreement template covers all the clauses, terms and conditions that make the contract a legal document which is binding on both parties. According to this agreement, the agency is obliged to protect the privacy rights of the company and wilfully not engage in the duplication of it’s contents or trademarks for any reason whatsoever.
6. Corporate Travel Agency Agreement
If you have been assigned the task of drafting an agreement for a travel agency, it is always advisable to use a ready-made template to get all the elements of the document in order. This travel agency agreement template is a very useful one which can help you in creating your document faster by using it as a reference during planning and drafting to make sure that no important points are left out.
7. Professional Travel Agency Agreement
This is a professionally designed travel agency agreement template which is neatly formatted and spread across 25 PDF pages. It is created by a cruise company which is transferring it’s ownership rights to an agency to operate the business for a specific period of time. The term and conditions of the agreement are listed in proper order of their relevance which are binding on the agency for that period.
8. Travel Agency Agreement Format
Here again we have a travel agency agreement template made using simple formatting, listing all the rules binding the party entering into the contract for a specific time limit defined in the agreement. The agency will need to operate within that specific legal framework, and will be paid a pre- decided commission as soon as the bookings are confirmed.
9. Printable Travel Agency Agreement
This is an agency agreement template which is a slightly different, as it directly addresses the agent who is interested in operating the travel business for the company. The informal tone and casual layout make it less daunting as compared to a document full of legal terms. If you are a person who likes to be less formal, this is a good option for you to consider.
10.Travel Agency Agreement Example
This template uses a simple layout and formatting to create a travel agency agreement. It covers all the usual conditions for transfer of authority for a specific period. The simple font and paragraph structure makes it easy to comprehend. You can use this travel agency agreement template as a framework to write your agreement to save your precious time and minimize your workload.
11. Editable Travel Agency Agreement
This template is a well organized one, in which the main agreement details are given in a tabular form. The terms of agreement cover it’s scope, procedure for providing services to customers, mode of payment and liabilities of both parties. The procedure for online travel booking and helpdesk support are also provided on the last pages.