Microsoft Office

Microsoft Office offers many useful applications that cover a wide range of user needs. It’s recommended that users familiarize themselves with what is available so that they can better accomplish their own day-to-day goals.

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Microsoft Office Definition & Meaning

Microsoft Office is a bundled set of applications that offer services involving documents, sheets, PowerPoint presentations, and more.

The applications and services are not only limited to desktop but can also be used on mobile, though there are also web-only and mobile-only apps.

What Is Microsoft Office?

Developed by Microsoft in 1988, Office offers a wide variety of software applications meant to target an equally-wide variety of end users. Microsoft Office began with just three applications at first: Word, Sheets, and Powerpoint. Since then, it has not only added more and more applications to its repertoire, but it also rebranded itself as Microsoft 365.

Types of Microsoft Office Software

Microsoft Word

Microsoft Word is Microsoft’s word processing software, first released in 1983.

Microsoft Excel

Microsoft Excel is Microsoft’s spreadsheet, which forms part of the MS Office suite.

Microsoft PowerPoint

Microsoft PowerPoint is Microsoft’s presentation program, though they acquired it from Forethought Inc. rather than develop it themselves.

Microsoft Forms

Microsoft Forms is an online survey creator introduced in 2016.

Microsoft Outlook

Microsoft Outlook is Microsoft’s personal information manager program and it is part of the MS Office suite.

Microsoft Access

Microsoft Access is Microsoft’s database management system that combines software development tools, the relational access database engine, and a graphical user interface.

Microsoft OneNote

Microsoft OneNote is a digital notebook capable of saving and syncing notes automatically as its users go about their work.

Microsoft SharePoint

Microsoft SharePoint is a program centered around document storage and management.

Microsoft Teams

Microsoft Teams is a closed-source platform meant for the purpose of business communication.

Microsoft Publisher

Microsoft Publisher serves as Microsoft’s publishing platform, with an emphasis on layout design rather than Word’s texts.

Microsoft Whiteboard

Microsoft Whiteboard is a platform where individuals and teams alike can collaborate visually through the cloud.

Microsoft Visio

Microsoft Visio is an application meant for vector graphics and diagramming, first introduced in 1992.

Microsoft Sway

Microsoft Sway is Microsoft’s presentation program that allows users to pull content from either internet sources or devices that are in-use.

Microsoft Office – Uses, Purposes, Importance

With all the programs that Microsoft Office boasts, users are guaranteed to reap several wonderful benefits. Take a look at the top five important benefits detailed below.

Convenience Comes First

The software programs that are a part of Microsoft Office aren’t just for desktop PCs. Many of those programs are also available for mobile, making them quite easy to use anywhere.

The Programs Encourage Collaboration

All of the software programs encourage users to collaborate with one another. The output can be viewed, edited, and accessed by any user that’s given permission by its original owner.

The Programs are Constantly Updated

The software included in Microsoft Office are guaranteed to receive constant updates. These updates not only make everything easier but they also fix bugs and inconveniences that may have plagued users in the past.

Security Is Assured

Each program comes with a high level of security features. There’s little chance for users to have their files broken into or stolen due to the security checks put into place by Microsoft into each of their programs and software.

The Features are Intuitive

Another important benefit of Microsoft Office is the high level of user-friendliness. The features are designed to be intuitive so that users can make use of each program with great ease.

What Is in Microsoft Office?

Command Tabs

Each program comes with command tabs. This is where one can find File, Home, Insert, Page Layout, and other options.

Ribbon Bars

The ribbon bars of each Microsoft Office program tend to be closely associated with the command tabs. These tend to be customizable for the user’s ease of use.


The programs all have a workspace, which is where the users can get started on whatever projects they are working on. The size and look of the workspace will vary with the application.

Status Bar

The status bar is a common part of Microsoft Office applications and programs that displays important information. The type of information will be specific to the type of program, such as the number of words currently present in the file for Microsoft Word users.

Zoom Control

Zoom control is a common component that allows users to magnify or shrink their present content as they see fit. This can be for pragmatic purposes or for aesthetic and stylistic ones.