3+ Appreciation Letter for Good Service – PDF


If someone in the office where to do something that’s worthy of being commended, then it’s important that those in management show them the appreciation that they deserve as soon as possible. Doing so can have a lot of benefits, both for the employee and the company.

So what needs to be done by those in management is to show the employee proof that he or she has done that’s worthy of commending. And that’s why this article is going to teach you how to come up with an appreciation letter for good service.

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Size: 25 KB


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File Format
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The Benefits of Making an Appreciation Letter for Good Service

Take note that there are a good amount of benefits to be gained simply by showing an employee any form of appreciation for the hard work that he or she has done. Here are a few examples:

  • Motivating the employee – Remember that by simply showing the employee some sort of appreciation, you’re giving him or her more of an incentive to perform better. Rewards are one of the best ways to motivate employees, ensuring that they keep up the good work.
  • Helps retain valuable workers – Many companies fear losing their best employees, meaning that they’ll want to do whatever they can to keep from leaving. By showing these hard workers just how much they mean to the business, then there’s a good chance wherein that particular employee may just be willing to stay for a good amount of time
  • Let’s other employees know that the company values outstanding performers – While you’re handing the letter of appreciation to one of the deserving employee, that can show others that they will be rewarded the same way should they provide good results. So long as you do this and that you have great rewards to go along with the letter, then you’ll most likely see an increase in employee performance.
  • Tells all employees that the company is always keeping track of their performance – By simply awarding those that have worked hard, you’re showing employees that the company will always check the performance of every single employee. This can make those who are unaware know that they will always be observed, effectively telling them that the business will know when they’re performing well or if they’re not meeting expectations.
  • It can leave a positive image for your business – When those who have received the letter share it with their friends or family members, then that’s basically acting as a marketing tactic that’s telling these people about how good your business is in taking care of its employees. This could lead to more applicants trying their hand in being a part of the business or it will make other organizations more likely to do business with you.

How to Create an Appreciation Letter of Good Service

Now that you’ve managed to learn what you stand to gain from the letter, the next thing that you should do is to learn how to make it. You want to make sure that it has everything that it needs to convey how much the business appreciates employees who work hard. Do this, and you’ll show that your business is one that notices those that are willing to work hard.

With that in mind, here are the steps that will allow you to create an apprecation letter for good service:

Make the Title of the Letter Clear

The first step that you’re going to have to take is to write down the title of the letter. The reason as to why this needs to be done is because you have to immediatley show exactly what type of letter the employee is receiving. That way, he or she will have an idea as to what the contents may be, allowing the employee to react appropriately the very instant he or she reads the title.

You can go with something straight forward and use “letter of appreciation” as your title. However, you can choose to go with something more creative if you would like to do so. Just be sure that it’s still professional as this should still be treated as if it were a business document.

Point Out Who Is Being Appreciated and Who’s Giving the Thanks

Once you’re done writing down the title, then the next step is to point out the names of the parties that are involved. This means that you will need to identify the employee that’s being thanked, and who’s thanking the employee. This is important as the employee will want to show his friends and family exactly who the letter is addressed to should he or she wish to do so. And the company will want to know who they’ve awarded as it can help remind them about the employee that should be valued.

So what you want to do is to write down the complete names of both parties. This should include the first name, last name, and middle initial of both the employee and the business representative authorizing the appreciation letter. Also, include the name of the company to show who the employee is working for.

Point Out What the Employee Has Done

Next is to share exactly why the employee is being thanked in the first place. If an employee is going to show the letter to anyone he or she wishes to brag to, then those who will be reading it will want to know why the letter was even made. So when providing the reason, you have to be as clear as possible. This means that you will need to perfectly explain what service the employee has done that warrants the letter.

For example, let’s say that a particular employee has continuously managed to go beyond the sales quota within the past month. So as you’re writing the letter, you want to make it clear as to how much exactly was passed by the employee and by stating that the employee has exceeded expectations. Remember, doing something like this will tell employees that the company will always be observing their performance, effectively telling them that it’s for their best interests to keep reaching expectations.

Provide an Appreciation of Thanks

Although you’ve already pointed out what the employee has done, you still have the task to actually congratulate the employee for it. This is where you need to consider the statement that will tell the employee exactly how much you and the business appreciates what he or she has done. So you need to choose your words carefully when doing this. It’s best that you don’t go with the generic “thank you for the hard work that you’ve provided” statement and go with something more unique yet professional sounding.

Share What Rewards the Employee Will be Receiving

Other than the letter, the employe will obviously want physical rewards for the work that he or she has done. This is where you will need to think about rewards that aren’t too costly for the business, yet enough to keep the employee satisfied. You may want to give gift certificates of a particular amount to the employee or you might want to just give the employee extra cash. It’s all up to y0u on how you want to reward the employee, just be sure that you know what it is and that you write it down clearly in the letter once you’ve figured it out.

Provide the Date in Which the Employee Is Appreciated

Once you’re done showing your thanks, you must then provide the date in which the letter was made. Both you and the employee will want to know when the letter was written as that will tell both of you about the employee’s performance level for that particular time period. So just make sure to include the day, month, and year so that it’s clear as to when the letter was made.

When everything is all said and done, all that needs to be done left is to sign the letter. If you’re the person that’s authorized and tasked in creating it, then you should provide your complete name and signature at the bottom. This shows proof that the person who has made the letter is someone who has the authority to do so. Also, this tells the employee that the contents in the letter has been looked into and have been found as factual, telling the employee that the company has realized and accepted the hard work that he or she has done.

In the event that you would like tolearn about the other types of appreciation letters or letters that you can make, then all you have to do is to go through our site. It has many different articles for you to choose from, all of which contains information that should be able to help you. Just be sure that you read these articles thoroughly so that you can make the most out of what they have to offer.

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